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See attached meeting minutes.
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ACS Board Meeting Minutes March 23, 2015 6:30 pm
Board Present: Jon Church, Michal Herrington, Adam Cormican, Chris Patton
Interested Parties: Kathy Greer, Gaye Hiller, Debbie Church, Amy Furrey, Casey Sumner
Opening:
• Open in prayer – Adam Cormican
• Secretary’s Report: Michal Herrington Minutes from February 23, 2015 (taken by Josh Greer) o Motion to approve minutes with typos corrected Adam Cormican Second: Chris Patton Approved
• Treasurer’s Report: Jon Church – compiled by Kim Mabry (absent) o No issues o Motion to approve Chris Patton Second: Adam Cormican Approved
• Principal’s Report – Kathy Greer o Cognitive testing – March 26, 8:30 - 11:30; ITBS March 30 – April 1 o CPR/AED training – April 1; Mandy Shull o Easter Break – April 2 – 7; classes resume April 8 o Pep Rally – April 20 (lunch) o Continuing Ed – SFCC 4/28; a parent paid for three teachers to attend o Family Intent Letters – 24/45 received; only 1 not returning (Daniel); 16 have not responded; 4 families leaving upon graduation o Teacher Intent Letters – 9/20 returning; 6 not returning; 5 not received yet o Known teacher needs – Full day 3rd; Full day 1st; Algebra I & II; History; Jr. High Boys’ Bible o Course changes – Adding FACS (Family and Consumer Science); may not offer computer class;
• Academic Committee – Casey Sumner o Policies 4230, 4240, 4250 – JC will send to Board for review o Policy 4100 – CS will send to JC o Spring evaluation and observation of teachers complete o Question about students currently under action plans; how long should they be continued if performance doesn’t change? Discussion moved to Executive Session.
• Athletic Committee – not present; Eric Rehmer has submitted his letter of resignation; discussion regarding replacement; no interest from anyone yet; Secretary and Treasurer positions also open; JC to KG: place information and request for replacement in bulletin.
• Vision Committee – met the hour prior to Board meeting o We need to define “who we are;” discussion: problems regarding lack of parental involvement, varying expectations of school responsibility vs. parental responsibility, and different perspectives regarding the type of educational entity Applewood is, i.e., homeschool co-op or private school. Future decisions regarding events, programs and fundraising will be based on the results. (Large scale fundraising isn’t necessary if our vision is small rather than progressive.) Also discussed various means of gathering input from families with a letter/survey combination being approved. MH will create a draft and send to board members for input. o Discussion regarding the 2015 fundraising dinner; agreed that current model is outdated and has possibly run its course. o Motion to cancel fundraising dinner for Fall 2015 Adam Cormican Second: Michal Herrington Approved
• Open Discussion: o Board families – once board letter goes out, contact families re: receipt and completion o KG/Question regarding families who do not meet requirements set forth in the parental agreement and/or student action plans; both are signed by parents which indicates their agreement to comply. DC/Do they need to come before the Board? JC/Compile a list and yes, they will come before the Board
• Old Business: o Security update – Josh Greer; waiting on the network upgrade o Computer network upgrade – Josh Greer; network is in good shape…should finish hardware install in two weeks o Grading software – Casey Sumner; surveying various options (hometranscripts.com may be a good fit for us; will test it against our needs before making a recommendation) o Discipline Procedures – final approval with additions; forwarded to members for review prior to meeting o Motion to approve Discipline Procedure with additions Michal Herrington Second: Adam Cormican Approved
• New Business o Fundraising ideas – Chris Patton; specifics can wait upon our decisions regarding direction and vision; GH/Make sure families hear multiple times that we are considering new means of raising funds…why we need to raise money and how it will be applied o Budget for 2015-16 – JC will work with KM to create new budget; fewer students will require a cut in elective courses CP/Why not raise more funds so we can offer more courses? AC/Interest in courses helps determine our need to provide it GH/It’s good to vary offerings each year
• Prayer Requests: Norris Herrington – employment Otten family – death of Gay’s brother ACS families – receive information with right heart Jennifer Boatright – doing well after surgery Tammy Price – chemo continues Patton family
• Next meeting: April 20, 2015 @ 6:30
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ACS Board Minutes February 23, 2015
Board Members Present: Jon Church, Josh Greer, Kim Mabry, Chris Patton Interested Parties: Eric Rehmer, Casey Sumner, Kathy Greer
• Opening: o Open in prayer: CP o Secretary’s Report: MH Motion to approve • JG • Second: CP • Approved o Treasurer Report: KM Money raised for Price family: $1100 Student council owes: $75.30 • Makeup for senior carnival o Included expedited shipping costs o Not used. Will hold for next year Motion to approve • CP • Second: JG • Approved o Principals Report: KG Father daughter dance March 21 New Registrar: Casey baker 4 Students on academic probation • JC: next steps? o CS: If F’s are received, will come to the board Honor roll • 52 on honor roll o 34 honor roll o 18 principal’s honor roll KSIS Interview on Feb 9 • Students represented school well AED training – April 1 o Student Council: KG $3700 in account • Send $500 to Howard family (Utah missionary) • $75.30 to refund for makeup Projects • Show-me Christian • Show-me crafters • Community café o Academic Report: CS Started the process of learning what to do as a registrar • Met as a group to look at grades for 9-12 • Developing processes to spread the load across multiple people • Process brought up many good questions: o How do we deal with homeschool families with no grades? Grade book software • Casey Baker has contacted schools in our network to see what systems they use. • Currently looking at 2 possible options, but will depend on response from other schools • JC: What is the timeline? o CS: Not next month. Possibly before next school year.
o Athletic Report: Eric 2015-16 Athletic Handbook • Major changes o Limitation of contests per season V 18 g 2 T (not counting regionals and nationals) • Or 16 g 3 t JH 14 games 2 tournaments • OR 12 games 1 tournaments o Various procedural changes o Will be using the MSHSAA medical form (modified) o Discussion on how many days allowed for missing school for tournaments 1 day was identified. Beyond this requires preapproval from the board Questions on tracking attendance • Would be approved absence JG: Questions on how to deal with missing multiple half days • ER: Current coaches would certainly respect this process • Various discussions on how to deal with aggressive coaches who might “play” the system. CP: Is it acceptable to say to not allow any days missed without th AD approval • KG: Would be an issue in cases when we do not have an AD o Due dates for the schedules defined No girls’ soccer for 2015 due to lack of interest Winter sports awards March 2 Motion to accept • JG • Second: KM • Approved Discussions on fund raisers • Current process is losing money • Focusing now on the budget • Board Oversight Committees- Seniors- JG • Only 4 students going now (2 backed out) • Only 1 male student going Boston-Adam C Athletics-Kim M Academic-Board Pres-Jon Student Council-Michal H Family Club-Chris P • Open Discussion: o Board Families – What’s good? What issues need to be addressed?
• Old Business: o Security Update – JG Submit quote by next meeting if possible by vendor o Computer network upgrade – JG Delay in received Maplewood deacon approval (received 2 weeks ago) Hardware now ordered • Price increase since original quote • Reduced number of wireless devices to stay within budget o Will possibly request funds for additional device if needed after install. o Software program for grades – CS, Academic Committee See notes above o Final approval on Discipline Procedure Tabled for next month
• New Business: o Tuition increase for next year? Remember Minimum wage went up. Do we want to increase to match minimum wage for our base hourly wage? JG: Questions on how much will cost the school to increase wages • JC: Too difficult to calculate • Motion: Motion to increase teacher’s salary for 2015-16 school year to reflect the minimum wage increase; with the addendum that we do not deficit spend (raise tuition as required) o JG o Second: CP o Approved o Tuition increase JC: Believes we need to increase tuition • Raised surcharge last year, and tuition the year before ER: would like to see where all dollars are spent • Example given is the book fund • JC: Responded that budget reflects many of these costs. CS: Discussions of adding a teacher for a pre-school • KG: Currently not room • CP: Discussion if the current campus is the best fit for ACS o KG: Previous discussions have shown that the costs would be prohibitive. Various discussions of combing classes when possible KM: Doesn’t feel comfortable raising tuition without the details of the cost increase. Various discussions on how much the increase will compensate • KM: Feels she can develop financial records to support calculating the needed increase in tuition. • KM will submit to board via email for recommendation of possible increase. o One Call Texting JC: we currently own the capability to send texts People would get an email to subscribe to text. Various discussion. KG to investigate o Prom: Dharma Leon’s niece coming, question about age. Possible option to escort her are over 18 Is this allowed? JC: Feels this is a onetime situation. JC: This is more of a “make a wish” situation. Board in agreement that we are ok with this situation, and will not be used as a set precedent. o New fundraising ideas from Chris Patton http://www.champevents.com/index.php Organization will help us develop processes Paid for their services (percentage of funds raised) CP: This will help us go out into the community JC: Will need a point person and a committee to manage this KM: Could we keep the current fund raiser in the fall and request the information to pursue this in the spring CP to make the initial contacts JC: May replace the dinner with a fundraiser auction
• Prayer for school and other concerns o Kathy Greer’s grandma in ICU o Michal Herrington family o Jennifer Boatright surgery o Tammie Price o Natalie Church surgery
• Next meeting: o 3/23/15 • Adjourn: o Motion to adjourn KM Second: JG Approved
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ACS Board Meeting Minutes January 12, 2015 6:30 pm
Board Present: Jon Church, Michal Herrington, Kim Mabry, Josh Greer, Adam Cormican, Chris Patton
Interested Parties: Kathy Greer, Gaye Hiller, Eric Rehmer, Debbie Church, Amy Furrey, Brenda Nevels, Bobbi Dittmer
Opening:
• Open in prayer – Kim Mabry • Teacher Testimony – B. Nevels (P.E.), B. Dittmer (Biology, Economics, var. 5th) • Secretary’s Report: Michal Herrington Minutes from November 17, 2014 o Motion to approve minutes Kim Mabry Second: Chris Patton Approved
• Treasurer’s Report: Kim Mabry o Discussion: Tuition receipts do not include December; Thanksgiving Feast expenses seem unusually high; KM will review with Darla Steel, Coordinator o Motion to approve Josh Greer Second: Michal Herrington Approved
• Principal’s Report – Kathy Greer o Fundraising Dinner receipts to date: $9370 o C. McKinney resigned; Dittmer, Blake & Dial assumed class schedule; Greer & Church assumed Student Council Advisor role o Two families have not assumed parent jobs for the year; administration has communicated a deadline to do so by January 31; Board will address the issue if it continues o Student Council Carnival – January 31 o 2015-16 school calendar submitted for approval o Motion to accept calendar Josh Greer Second: Chris Patton Approved
• Family Club Report – Amy Furrey o Current balance - $11,224.84 as of 12/31/14 o Scrip earnings - $3,133.43 (over half-way toward yearly goal) o Officer changes: Mindy Rehmer, VP Debra Church, Treasurer o Concession proposal: Coaches and their families be exempt from working concessions during their respective sport season; Board approved o Discussion re: families which do not sign up for concessions each year; JC/Compile a list of such families at end of the year and require same families to sign up first the next year
• Athletic Committee – Eric Rehmer o Winter Sports Awards: 03/02/15 @ 6:30 pm • Open Discussion: none • Old Business o Vision Committee – nothing; will meet again @ 5:30, prior to next board meeting o Board Oversight Committees – no updates o Security Update – JG/spoke with all three companies; we need to first authorize the work to update our computer network, then approve the company to do the security work; Electromek recommended based on preliminary estimate and discussions. o Motion to pursue ACS computer network update as proposed in the “Proposed ACS Network Diagram” as presented by JG on 11/17/14 with cost not to exceed $3,125. (JG will work with Maplewood Deacon, Scott Young, before and during process.) Josh Greer Second: Chris Patton Approved o Motion to request an official quote from Electromek for security work on the ROC entryway and CEL lower floor entry door; cost not to exceed $3500 Josh Greer Second: Kim Mabry Approved o Logo – No updates o Maplewood lease – JC met with administration to review and make suggestions; JC then met with Scott Young (Maplewood deacon overseeing lease revision); Maplewood is conducting a cost analysis regarding cost per student Shared copier usage needs review Scott Young will present revised lease to MC elders then report back to ACS Oversight by MC & ACS re: annual fee for ROC usage ($1000); paid one year then overlooked by both parties for several years; MC has forgiven past amount owed because of joint oversight; athletics pays $700, ACS $300; Athletics paid their portion today o Grading Software: JG/recommends online system because of our antiquated hardware; MH/who will formally gather information and choose a system? JC/Someone will have to learn the system and train every user; who will take on that task? Discussion – long process. Debbie Church suggested the Academic Committee be tasked with the research process. JC will contact Casey Sumner, Academic Committee Chair. o Computer network upgrade (see Security Upgrade) • New Business o Discussion re: increase in minimum wage (+.15/now $7.65); effect on ACS budget will be minimal; budget committee will consider and discuss following receipt of letters of intent by administration o KG/question re: teacher contract; includes a penalty of $250 should a teacher resign before the end of the academic year; we have not enforced; discussion – table until next month; pray and consider. • Prayer Requests: Norris Herrington – employment Jennifer Boatright – chemo complete; surgery to follow Tammy Price – chemo began today Patton family • Next meeting: February 23, 2015 @ 6:30 o Motion to adjourn Kim Mabry Second: Michal Herrington Approved
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ACS Board Meeting Minutes November 17, 2014 6:30 pm
Board Present: Jon Church, Michal Herrington, Kim Mabry, Josh Greer, Adam Cormican, Chris Patton
Interested Parties: Gaye Hiller, Kathy Greer, Charles & Lana Kelly, Casey Sumner, Eric Rehmer, Teresa Turner
Opening: Open in prayer – Josh Greer Teacher Testimony – Teresa Turner Secretary’s Report: Michal Herrington Minutes from October 20, 2014 Motion to approve minutes Josh Greer Second: Kim Mabry Approved Treasurer’s Report: Kim Mabry Discussion re: adding additional account for designated funds; JC/Check with Gay to see if this adds unnecessary complexity to her procedures Motion to approve Adam Cormican Second: Michal Herrington Approved Principal’s Report – Kathy Greer Kim Mabry assuming 4th grade core subjects; need afternoon PE teacher Fundraising Dinner report – collected as of 11/10: $8070; $1300 additional anticipated Senior Report – Lana Kelly Graduation – May 9th @ 2 pm (will keep it to one hour) Senior Trip – 8 in class; 1 may not go; decision on destination by Jan. 1st Will create a conduct contract for this trip Academic Committee – Casey Sumner Reviewing surveys and observation results
Athletic Committee – Eric Rehmer Survey Results
Open Discussion: none
Old Business Vision Committee – New question for families: How has ACS been a gift to you/your family? Board Oversight Committees – Reminder Seniors – Josh Greer Boston – Adam Cormican Athletics – Kim Mabry Academic – Board President, Jon Church Student Council – Michal Herrington Family Club – Chris Patton Tornado Warning – Question for insurance company regarding release of students to adults before the All Clear has been given. Company rep suggested we have adults sign a release which admin will have on hand during warnings. Security Update – tabled until next meeting Policies – 5300 Immunization/Communicable Disease (# changed) 5600 Discipline Policy 5070 Discipline/Bullying Procedure – Admin will present next meeting
Logo – Three possible uses: athletics, publications, clothing (t-shirts, etc.) JC/Bring ideas to next meeting. Should choices be made for the three categories above? Athletics need to make decision for their use; Eric Rehmer will present to that committee. JG/for letterhead & graphics – need specs for original file New Business Lease agreement – Scott Young is revising to approve in January for next fiscal year; JC & Admin will meet with Scott; $13/student remains as is Fundraising Dinner – Discussion re: need to revamp dinner overall; Chris will share ideas on fundraising with JC JC/Need a committee to lead this process KM/Art teacher needs budgeted funds for classes; discussion; $500 designated from Book fund
Network upgrade; $5,000 budgeted from fundraising dinner; software will have a monthly cost of $109; balance for the network JG/Created “Proposed ACS Network Diagram” Suggested funds needed: $3,125.00 Required funds: $1,375.00 Prayer Requests: Norris Herrington – employment Jennifer Boatright – chemo Academic issues/families Patton family
Next meeting: January 12, 2015 @ 6:30 Motion to adjourn Josh Greer Second: Kim Mabry Approved
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ACS Board Meeting Minutes October 20, 2014 6:30 pm
Board Present: Jon Church, Michal Herrington, Kim Mabry, Josh Greer, Chris Patton
Interested Parties: Gaye Hiller, Kathy Greer, Amy Furrey
Opening:
Open in prayer – Josh Greer
Secretary’s Report: Michal Herrington Minutes from September 29, 2014 Motion to approve minutes Kim Mabry Second: Josh Greer Approved
Treasurer’s Report: Kim Mabry $26.25 on Boston line item – transferred to Boston account Motion to approve Josh Greer Second: Chris Patton Approved
Principal’s Report – Kathy Greer Admin is subbing to offset budget shortfall. Tornado Warning (10/01/14) – Discussion regarding the release of children to parents before the “all-clear” is given by authorities. Parents are legally responsible, but Admin should advise everyone to remain on the premises until bad weather has passed. Adults may not take someone else’s child off campus during a weather warning. JC/Check with Sumner Insurance regarding any liability on our part. Discipline Policy – working with Michal Herrington to revise; in process Fundraising Dinner – Board approved covering beverage charge by caterer Parent/Teacher Conference – went well; all but one family attended Should sport team practice schedules be on the website calendar? Very time intensive to maintain information. JC/Check with Tammy re:gym/ROC usage on church calendar; based on her input, Admin make a decision Re: Maplewood Congregational Meeting reports – what to report; JC/any significant issues KG/Need to address church’s usage of ACS’ paper goods; how to share the space in a fair manner (church often leaves messes that school must clean up – sometimes vice versa); need proactive, positive discussion; also damage sustained to AED during church hours
Family Club Report – Amy Furrey Current members – 20 Scrip Earnings to date - $1,718.22 Teacher Meal (prior to conference) – Family Club will pay for it next year; Debbie Cormican will cook and parents will help serve JC/Saw a cool tablecloth with school logo at another school. Could Family Club purchase something similar for ACS? Amy Furrey will investigate and report back to Board. Next meeting: 11/17/14 @ 3:30
Open Discussion: JC/Do we want to consider having an “official” logo for ACS? Various designs have been created over the years. Gaye Hiller will gather as many of the various designs as possible for further discussion next month. Old Business Vision Committee – Discussion re: promoting positive happenings at ACS; board members ask families for input each month. For November – one thing at ACS you are thankful for this month. We can try to use responses and input throughout the year in various ways…bulletins, any publications, newsletters, teacher meetings, special events, etc. Also…committee is curious if we could begin to ask how callers/inquirers first learned of ACS.
Idea – recruit one “ambassador” within selected churches to serve as a liaison between their congregation and ACS; information flows both ways to foster a mutually-beneficial relationship.
Board Oversight Committees – Reminder Seniors – Josh Greer Boston – Adam Cormican Athletics – Kim Mabry Academic – Board President, Jon Church Student Council – Michal Herrington Family Club – Chris Patton
Security update – JG/Withdrawing from process of purchasing hardware; system has changed significantly Bryan Parrot – bid provided JG & KG will compile basic list of elements desired in a system…request that particular list from two companies and report findings to board JC/Once we have that information, we need to approach Maplewood with a recommendation. Policies – 5300 Immunization/Communicable Disease Motion to approve Chris Patton Second: Kim Mabry Amy Furrey will notify families of this new policy.
5600 Discipline Policy Motion to approve in correct form with effective date as 10/20/14 Josh Greer Second: Michal Herrington
5070 Discipline/Bullying Procedure – Admin will present next month
New Business Economic Deprivation Report – Admin & Tammy Price completing State Immunization Report Due 10/15 – Amy Furrey completed and submitted on time Federal registrations completed by Admin
Fundraising Dinner – Need to designate categories for funds received Discussion – (1) Software for electronic grading system; (2) Computer network upgrade – JG/Needs analysis will determine what should be purchased; (3) Other needs as they arise JC/For next year…determine best way to encourage alumni participation; create a parent job for point of contact? Dinner coordinator should be involved in creating this process
Prayer Requests: Admin & teachers New STUCO advisor – Christine McKinney Norris Herrington – employment Jennifer Boatright – chemo Various families (deaths, premature birth, divorce)
Next meeting: November 17, 2014 @ 6:30
Motion to adjourn Josh Greer Second: Kim Mabry Approved
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ACS Board Meeting Minutes September 29, 2014 6:30 pm
Board Present: Jon Church, Michal Herrington, Kim Mabry, Josh Greer Interested Parties: Gaye Hiller, Kathy Greer, Eric Rehmer, Debbie Church
Opening: • Open in prayer – Josh Greer • Secretary’s Report: Michal Herrington Minutes from August 18, 2014 o Motion to approve minutes Josh Greer Second: Kim Mabry Approved • Treasurer’s Report: Kim Mabry o Kim Mabry has been added as an administrator on all accounts. o Motion to approve Josh Greer Second: Michal Herrington Approved • Principal’s Report – Kathy Greer o Teachers – Groshart/Chapel 20 total (18 paid); 11/18 do not have children at ACS o STUCO Adviser – Christine McKinney o 71 f-t students/45 families/no course select o Two new families – Raines(Trowbridge) & Peterson o Fundraising Dinner – Jamie Patton, Coordinator; info went out to families 9/12; speaker, Brian Young; western theme; Table of 5 catering $9/person o Re: church attendance by families; two are searching for a church home; one reports home church, will be asked to give a description of spiritual activity KG/One pastor reported non-attendance of family; how do we address? JC/Will call particular family and discuss • Open Discussion: None • Old Business o Vision Committee – Will resume next month if all can attend o Discipline Policy & Procedure Administration has completed review; will meet with MH to revise o Board Oversight Committees (re-assigned due to board changes) Seniors – Josh Greer Boston – Adam Cormican Athletics – Kim Mabry Academic – Board President, Jon Church Student Council – Michal Herrington Family Club – Chris Patton o Security update – KG/Still waiting on bid JG/Cliff McBride wants to make a bid on behalf of Custom Communications (JG would oversee hardware purchase; Cliff would oversee installation) • New Business o Policies: Health 5300, 5310, 5320 (JB still working on) o Athletic Committee Report: Eric Rehmer All fall sports teams have a winning season so far ER spoke with team schedulers; they now have deadlines for setting games (Soccer & VB – 8/1; Basketball – 10/1; Girls’ Soccer – 2/1) Question: Current ACS student turned 19 before school year began; athletic handbook states anyone 19+ ineligible to play; will the board approve a waiver of this rule for this student…athletic committee will amend their policy in coming months. o Motion to approve one-time waiver of age restriction for current ACS student prior to Athletic Committee revision of their policy Kim Mabry Second: Michal Herrington Approved Question re: travel distance for junior high basketball teams; prior discussions have led to parents of each team making decision; would like it to be consistent with other junior high teams – one hour. JC/Board always supports priority of academics; younger students need more time for sleep and study; make a decision as a committee knowing we support the one-hour restriction Next Athletic Committee meeting – October 20th at 5 pm Basketball parent meeting – October 20th at 7 pm o Re: Fundraising Dinner Discussion re: sponsors; JC spoke with JB; she and Matt have always made corporate contacts re: sponsorship; they will continue; also suggested alumni be contacted for support and attendance MH/Jamie Patton, as dinner coordinator, should oversee this function JC/Will contact Jamie GH/suggested asking alumni their thoughts on being asked to support financially or participate in some type of sponsorship • Prayer Requests: Admin & teachers New STUCO advisor – Christine McKinney Norris Herrington – employment Jennifer Boatright – chemo (begins 10/6) Birdsong family (death) Casey Sumner (birth) Jon – wisdom in addressing situation • Next meeting: October 20, 2014 @ 6:30 o Motion to adjourn Josh Greer Second: Michal Herrington Approved
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ACS Board Meeting Minutes August 18, 2014 6:30 pm
Board Present: Jennifer Boatright, Michal Herrington, Kim Mabry, Josh Greer, Adam Cormican, Chris Patton, Jon Church Interested Parties: Gaye Hiller, Kathy Greer, Casey Sumner, Eric Rehmer, Christine McKinney, Andrew & Angela Eia
Opening: 45 min • Open in prayer – Kim Mabry • New Teacher testimonies: McKinney, Eia • Secretary’s Report: Michal Herrington Minutes from June 30, 2014 o Motion to approve minutes Jon Church Second: Kim Mabry Approved • Treasurer’s Report: Jon Church o New budget indicates a significant difference in projected income and expenses for 2014-15. ACS has never been a budget-driven school…God provides. We will be conscientious about spending and be mindful to be good stewards. JG/Can we use fundraising revenue to cover the deficit? CS/Family Club can help with various expenses as able JB/Wait until September to make decisions; student and family numbers will be set and we’ll be better able to make decisions. o Treasurer has been made administrator on all ACS accounts; now receive all e-statements (saves $3 per paper statement); treasurer can now make transfers between accounts o Motion to accept new budget for 2014-15 & monthly report Adam Cormican Second: Josh Greer Approved • Principal’s Report – Kathy Greer o Teachers – (resigned) Farr, Venable, Boyd, Sparks (new) Chancellor, Daniel, McKinney, Bessert, Eia, Turner o STUCO Adviser still needed o Grades at capacity – 7, 8, 11 & 12 o Two families in application process (sophomore & freshman) o Current enrollment: 69 students/43 families • Eric Rehmer – New Athletic Director Gave his testimony then asked what the Board expects of him. JB/CR created a job description for this position and for schedulers. Make adjustments as needed; schedule games yourself if that’s a better fit for you. JB will meet to give general overview of position. JC/Board – academics come first and sports should not interfere ER/Agrees; doesn’t like students leaving school early KG/Shorter school day has helped with this issue • Open Discussion o Vision committee – MH/Herrington, Mabry, Patton & Church; met prior to board meeting to pray and discuss vision of the board for the school. Seeking God together for our school is paramount, not just serving as a decision-making body. Priorities discussed: (1) supporting administration and teachers; want to know specific needs so we can pray specifically; (2) promote and pray for greater unity of our school; be more proactive and intentional; (3) vocalize the purpose of ACS whenever appropriate; (4) Consider ways to be more thoughtful and discerning during the interview process and in making decisions about families making application. Committee will attempt to meet one hour prior to board meetings each month • Old Business o Discipline Policy & Procedure Administration continues to review and make adjustments o Board Oversight Committees Seniors – Jon Church Boston – Adam Cormican Athletics – Kim Mabry Academic – Jennifer Boatright/Board President Student Council – Michal Herrington Family Club – Chris Patton o Security update – KG/met with security company recommended by Brian Daniel; haven’t received estimate yet Other options – need a system that will turn off over weekends; simpler than the full systems presented thus far JB/$600 for crash door estimate (can be moved to new building when built) JB/JG - contact Cliff McBride for input; we don’t want monitoring
• New Business o Accepted letter of resignation from board member, Carlos Leon o JB/we paid annual registration of name w/Secretary of State o Policies: Academic 4200 – Academic Standards Academic 4530 – name change, State Fair Career & Tech. Ctr. Academic 4510 – Independent Study o Motion to approve policies as revised Chris Patton Second: Kim Mabry Approved Health 5300, 5310, 5320 (Make one policy with adjustments as recorded by JB) Administrative 5205 – School/Class tardiness – change: after 8:10 a student is deemed tardy o Motion to approve change Josh Greer Second: Kim Mabry Approved o Transportation (ACS activities): question arose by parent; old athletic committee policy addresses who may drive students to and from games; JB/our insurance only covers students at school or at other sites of games, not in transit; ER/will communicate that to coaches and families o Family contacts – New assignments made • Prayer Requests: Admin & teachers STUCO advisor Norris Herrington – employment Jennifer Boatright – surgery, chemo, healing
• Next meeting: September 29, 2014 @ 6:30 o Motion to adjourn Jon Church Second: Kim Mabry Approved
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ACS Board Meeting Minutes June 30, 2014 6:30 pm
Board Present: Jennifer Boatright, Michal Herrington, Kim Mabry, Adam Cormican, Chris Patton, Jon Church
Interested Parties: Debbie Church, Gaye Hiller, Kathy Greer, Casey Sumner
Opening: 45 min
• Open in prayer – Chris Patton
• Secretary’s Report: Michal Herrington Minutes from May 12, 2014 o Motion to approve minutes * Jon Church * Second: Chris Patton * Approved
• Treasurer’s Report: Jon Church New budget will be re-worked based on 13 full-time teachers. Jon Church will send to board members for review. o Motion to approve report * Kim Mabry * Second: Adam Cormican * Approved
• Principal’s Report – Deb Church o New teachers – Bessert, Chancellor, Daniel o Need Advanced Math I & II o 70 full-time students, No course select, 43 families o Script Cards – only one family owes to date; great improvement from last year
• Open Discussion (none)
• Old Business o Discipline Policy & Procedure MH/Made changes JB/Policy – will reformat with approved changes; Procedure – goes to Admin for review and input
o Board Oversight Committees Seniors – Jon Church Boston – Adam Cormican Athletics – Kim Mabry* Academic – Jennifer Boatright/Board President Student Council – Michal Herrington Family Club – Chris Patton
*JB/Kim – check with Cindy Rieckhoff on current athletic items that need to be addressed immediately
• New Business o Re: funds needed for Apologia science curriculum - $2900 (high estimate); this figure needed to calculate balance remaining in fundraising funds available for new security system (approx. $10,000) Gaye Hiller will coordinate meeting between Admin and Mr. Daniels in order to create a presentation for Maplewood Church o Academic Policy Review - #s 4003, 4210, 4220, 4310, 4320, 4330, 4520, 4540, and new form (Add/Drop Request Form) #s 4510 and 4530 were tabled for additional revisions. o Motion to approve grammatical changes and adopt as revised policies * Jon Church * Second: Chris Patton * Approved MH sending corrected copies to JB; JB sending to Academic Committee and to Josh Greer (for web site)
o Family contact – no issues reported o Casey Sumner – Academic Committee requesting feedback on setting academic standard for all extra-curricular activities JB/If standardized, where does one petition for exception* CS/Will take this question back to the committee
KM/How do coaches acquire information regarding students’ academic progress* JB/Admin will inform coaches JC/Homeschoolers submit grades to coaches CP/Should they submit to Admin* CS/Committee is reviewing process; wants to streamline
o CS/Academic Committee would like to pursue the purchase of GPA/Academic software; they will investigate options and costs
• Prayer Requests: Athletic Director (still vacant) Advanced Math teacher Administrative transition Kim Mabry’s grandchild; due Thursday Boston Group (leave 8/2) Norris Herrington – employment Chris Patton’s sister – melanoma (treatment/healing; she is pregnant; protection for baby)
• Next meeting: August 18, 2014 @ 6:30
o Motion to adjourn * Jon Church * Second: Kim Mabry * Approved
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ACS Board Meeting Minutes May 12, 2014 6:30 pm
Board Present: Jennifer Boatright, Michal Herrington, Josh Greer, Chris Patton, Jon Church
Interested Parties: Debbie Church, Gaye Hiller, Cindy Rieckhoff, Kathy Greer, Jim & Melinda Nevils, Casey Sumner, Shelley Hotsenpiller, Amy Furrey, Paula Crosier, Denise Morrison, Katelynn Rogers, Jennifer Bessert, Christina Chancellor, Erica Daniel
Opening: 45 min
• Open in prayer – Jon Church
• Teacher testimonies: Bessert (Jr. High), Chancellor (Art), Daniel (3rd grade, afternoons)
• Secretary’s Report: Michal Herrington Minutes from April 21, 2014 o Motion to approve minutes * Jon Church * Second: Chris Patton * Approved
• Treasurer’s Report: Jon Church o Motion to approve report * Josh Greer * Second: Chris Patton * Approved
• Principal’s Report – Deb Church o 2014-15 enrollment: 68 w/three applicants o 60% of 4th-12th grades received President’s Education Award (3.5 GPA or higher) o Senior graduation – success o Kindergarten graduation – Tuesday @ 6:30 pm o Clean-up day – last day of school, ½ day – GH scheduling jobs o Teacher In-service – Monday, May 19 o Book turn-in and Grade cards distributed – Wednesday, May 21 o Back-to-School Skate Party – Monday, August 4 @ Wheel Thing – yearbooks handed out o School Calendar and Sports Calendar – dates on web site; sports not complete o Deb Church last day – 05/28; Kathy Greer first day – 06/01
• Academic Committee Report – Casey Sumner o Surveys/Observations – Sub-committee reviewing entire process o Academic policies – discrepancies with Student Handbook noted; under review for synchronization o Apologia science curriculum – Sub-committee has adapted curriculum for K-2; ready for fall semester o Bible instruction for elementary grades – under review for next year o Registrar – Committee reviewing to streamline processes o Testing – reviewed based on 2013; surveyed various schools; considering switch to TerraNova standardized testing
• Athletic Committee Report – Cindy Rieckhoff o Financial report * 2013-14 ending balance is approx. $2000 more than beginning balance * Re: fall soccer referee fees – much more than other sports (includes junior high soccer; boys’ games require two refs and line judges) * Credit in volleyball General Supplies – girls donated part of fees earned officiating games to purchase a new ball cart * Question re: General Supplies – score books, senior recognition items, letters, pins, first aid kits, balls, etc. o Athletic Fundraiser – letter this week to families; CR is overseeing fundraiser o No Athletic Director replacement yet o CR has accepted position of Athletic Committee Treasurer o Fall sports games are being scheduled; coaches met with schedulers – making progress
• Boston Trip Report – Denise Morrison o 6 students & 6 adults o $8065 raised to date; large balance remaining o Trip dates: August 2-9, 2014 o Further discussion regarding group issues moved to meeting on 05/13/14.
• Family Club Report – Amy Furrey o Current balance - $10,179.79 o Scrip Card fundraiser * 14 families met $100 goal * 32 families have a balance owed (3 did not participate at all) * Continuing Scrip Cards for 2014-15 * Request of the Board – Scrip earnings over $150 be applied to May book fee o Motion to approve minutes * Jon Church * Second: Josh Greer * Approved o Elected officers for 2014-15 (Pres. & Sec’y next election cycle) * Vice-President – Debbie Cormican * Treasurer – Mindy Rehmer o Copier contract paid 04/14/14; will cover as long as funds are available o Skate party scheduled – 08/04/14, 6-8 pm
• Senior Class Report – Paula Crosier o 2013-14 profit - $4779.96 o Trip planned to Wilmington, NC o Chaperones – Brent & Lisa Cloud o Judy Pine (Katelynn Rogers’ grandmother) will take over the hot lunch program
• Student Council Report – Katelynn Rogers o Reviewed activities – * SSLC * Salvation Army bell ringers * Adopted 4 families for Thanksgiving * The Embassy – bought gifts for residents’ children * Show-Me Crafters – assisted with set-up * Community Café * Open Door * Carnival – excellent profit from food; made a donation to Gary Farr * Father/Daughter dance * Quarterly Newsletter * Quarterly mentor gifts (students) * Donations (Haiti, Show-Me Christian Youth Home, The Embassy) o 2014-15 mission focus – Show-Me Christian Youth Home o JC/Question re: any upcoming mission trip – DC/The Clouds took the lead in mission trips; Monica Farr’s focus is local o 2014-15 Elected Officers * President – Caroline Kelly * Vice-President – Natalie Church * Secretary – Emma Greer * Treasurer – Raymond Leon * Publications – Mikayla Walton * Sentinels – John Hill, Katelynn Rogers o New officers visited Show-Me Christian Youth Home last week; met kids and had lunch with them
• Open Discussion o Question re: homework given during Bible classes DC/historically “no;” depends on how much CP/Why do we allow that? DC/ACS shouldn’t be personal devotion time for students Discussion ensued regarding philosophy of Bible instruction/classes at ACS JB/Homework can be given in moderation; teachers should monitor with students and families CP/Wants us to challenge kids and love the Bible
• Old Business
o Discipline Policy & Procedure MH/Made changes in order to better separate the two; will finish update and email to board members
o Security JB/Are any funds left from fundraising dinner after purchase of Apologia for security system? DC/Yes JB/Maplewood deacons have asked if this is a real system or more of a deterrent. Deacons will need to review the plans and have our findings presented to them if we want their input. DC/Once we know the amount of funds available for a system, then we can determine the level of security we can purchase. JB to CS/Amount for Apologia needs to be determined so Administration can have a figure for security; meetings are needed – admin/deacons/security co.
• New Business
o Family Contacts – no issues o JC/Speaker for fundraising dinner – Brian Young, Creation Institute MN/Kids are dismissed after serving; can they listen to the speaker? DC/Some years the students choose not to listen; they can go to the back of the ROC quietly for the presentation
• Prayer Requests: Admin transition; Math teacher; Mennonite family (death)
• Next meeting: June 30, 2014 @ 6:30
o Motion to adjourn * Jon Church * Second: Josh Greer * Approved
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ACS Board Meeting Minutes April 21, 2014 6:30 pm
Board Present: Jennifer Boatright, Michal Herrington, Kim Mabry, Josh Greer, Adam Cormican, Chris Patton, Jon Church
Interested Parties: Debbie Church, Cindy Rieckhoff, Steve Venable, Eric Rehmer, Kathy Greer
Opening: 45 min
Open in prayer – Kim Mabry
Secretary’s Report: Michal Herrington Minutes from March 24, 2014 Motion to approve minutes Josh Greer Second: Jon Church Approved
Testimony – Larry Ward, Prospective Coach, Varsity Girls Basketball; approved
Treasurer’s Report: Jon Church Discussion regarding families who are several months late in tuition payments; JB to JC/Families must communicate their intent and plan to pay; they can’t begin the new school year owing anything from the previous year if a pattern of delinquent payments is evident
JC/Will contact families this month to make sure they understand the Board’s directive
Re: drama funds allocated from fundraising dinner; remainder has been transferred into the drama line item Motion to approve report Kim Mabry Second: Chris Patton Approved
Principal’s Report – Deb Church 2014-15 enrollment: 67 w/five applicants; possible 72 Will set up more interview and testing dates Dark Side of Technology, well attended Prom – Very successful; great venue & food High School Plan Night – 100% attendance AED training; Boyd, Hiller, Mabry, Otten & Patton rec’d training (Blake, Furrey, Nevils & Shull already trained) Clean-up Day: last day of school; half day (5/16) Security System: Next step - JB talking with Scott Young (Maplewood Deacon) Up-coming events: 5/7 – Seniors’ last day 5/10 – Senior Graduation (2 pm) 5/13 – Kindergarten Graduation 5/15 – Spring Sports Awards 5/16 – Last day of school/clean-up 5/21 – Book turn-in/grade cards
Open Discussion (no items)
Old Business
No Athletic Director yet Discussion re: progress of game scheduling Lorna Sparks – Volleyball & Soccer – on target Dan & Heather Rogers – Basketball – no report on their progress JG/Coaches need to follow up on this with them JB/Athletic Committee needs a report from them regarding games; they need to attend the meetings CR/May is her last meeting as AD JB/If they don’t attend the meeting, coaches can take it upon themselves to schedule their games; Rogers need to communicate their intent regarding this role KG/Are you sending intent letter for fall sports soon? CR/Yes, first week of May
New Business Policy 5070 Bullying JB presented policy and procedure and inherent discrepancies; tabled for now. She will send to all members for review. KM will rewrite as a draft for board review at next meeting. Goal: to simplify and combine.
Current committees and their reporting dates: Athletic – quarterly Family Club – quarterly Boston – biannual Seniors – quarterly Student Council – quarterly Academic – no scheduled report; minutes forwarded to board president JB/What would you want in the way of a report from the Academic Chair?
Discussion followed regarding the Board’s need to be informed. JG/Would like to have communication from the committee so we, as board members, understand the background of issues CP/Not looking over anyone’s shoulders; just want to be informed. JB/Academic Committee agendas and minutes can be e-mailed to each board member. She will contact the Chair, Casey Sumner.
Family contacts: No issues
Prayer Requests: Teachers: HS Math (no prospects), Art, 2nd Grade Gaye Hiller (back pain) Herringtons (job)
Next meeting: May 12, 2014 @ 6:30
Motion to adjourn Jon Church Second: Kim Mabry Approved
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ACS Board Meeting Minutes
March 24, 2014 6:30 pm
Board Present: Jennifer Boatright, Michal Herrington, Kim Mabry, Josh Greer, Carlos Leon, Adam Cormican, Chris Patton, Jon Church
Interested Parties: Debbie Church, Gaye Hiller, Cindy Rieckhoff
Opening: 45 min
* Open in prayer - Michal Herrington
* Secretary's Report: Josh Greer for Michal Herrington
Minutes from November 19, 2013
o Motion to approve minutes with corrections
* Jon Church
* Second: Carlos Leon
* Approved
* Treasurer's Report: Jon Church
o No issues
o JB/Move remaining allocated fundraising dollars for drama to the drama line item
o JC/After drama funds are moved, all fundraising dollars will be compiled and no longer reported per year raised
o CR/Question re: graduation fund budget; what can the $300 be spent on?
JC/Things like invitations, cake, decorations, etc.
o Motion to approve report
* Carlos Leon
* Second: Josh Greer
* Approved
* Principal's Report - Deb Church
o 2014-15 enrollment: 70 w/five applicants; possible 75
o Angela Ditzfield hired as long-term sub for Julie DeBord
JG/Do we ask long-term subs to give their testimony?
JB/If she wants to teach next year, let's go ahead and do it anyway
o Dark Side of Technology, Tuesday, 03/25/14 @ 6:30 pm
o Second security company quote received
o AED training; 04/16/14, 8-12, Mandy Shull (training six: 2 coaches, 2 teachers, 2 office/admin reps)
Question re: paying for training; JC/can come out of fundraising funds allocated for AEDs
o Up-coming events:
High School Plan Night, grades 8-11; Tuesday, April 8th
Cognitive testing, grades 3, 7 & 9; Thursday, April 10th
Iowa Basics (ITBS) testing; Monday, April 14th - Wednesday, April 16th
* Open Discussion (no items)
* Old Business
o We need to add the Discipline Procedure to the web site
o We prayed for group witnessing at Mardi Gras in New Orleans; heard report of many great discussions and comments; one decision for Christ
o Regional tournament: great tournament; one injured; girls placed 4th of 18
* New Business
o Teacher Evaluations
DC/teacher "observations," not parent surveys occur during spring semester
AC/He raised issue; said surveys occur too early in the year for parents to make an accurate assessment of a teacher
JB/Academic Committee is revamping the whole procedure; parents must go to Administration if, after addressing the issue with the teacher, it is not resolved or continues
MH/Do we still have mentors for new teachers?
DC/We did in the past
JB/Administration can appoint as needed
o 5-year plan thoughts:
Much discussion; do we need a long-term plan because of the type of organization we are; we are financially stable as is; plan would not be solely financial-based
MH/Board seems to react and not serve to provide vision or lead school to be more proactive
CP/How often has the Board come before God together just to seek Him and His will for ACS?
JB/Who would like to meet as a committee of the Board to brainstorm and formulate the beginnings of a plan: MH/CP/KM/JC
MH/Will lead in gathering this group; will notify all Board members so they can attend if available and want to join
* Prayer Requests: KM's family; CP/family illness; JB/increased involvement of ACS families
* Next meeting: April 21, 2014 @ 6:30
o Motion to adjourn
* Jon Church
* Second: Chris Patton
* Approved
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* ACS Board Meeting
* Feb 25, 2014
* Opening: 30 min
o Interested parties: Debbie Church, Gaye Hiller, Denise Morrison, Eric Rehmer, Casey Sumner, Paula Crosier, Pam Young, Cindy Rieckhoff
o Board Members: Jennifer Boatright, Josh Greer, Adam Cormican, Chris Patton, Jon Church
o Open in prayer: Jon Church
o Secretary's Report:
* Adjust as submitted in second email.
* Motion to approve
o Jon Church
o Second: Josh Greer
o Approved
o Treasurer Report: Jon
* Report:
o Drama money still available
o Questions on negative funds in student supplies
o Internal audit completed by Paula Crosier
o Motion to approve as read
* Adam Cormican
* Second: Chris Patton
* Approved
* Budget discussion:
o Option 1)
* $103,680 income
* raising to min wage (7.50 base)
* 12 teachers (13 grades)
* Part time secretary
* over budget by $4,587
* currently receive $2000 undesignated
o Option 2)
* 75 students
* Raise family surcharge $5
* Over budget by $115
o Option 3)
* 73 students
* Raise family surcharge $5
* Over budget by $2707
o Raising minimum wage base only causes about $1000 budget impact.
o Pam Young: asking if numbers included administrators not teaching
* Jon Church: No
o Adam Cormican: are we on track for this year
* Jon Church: Yes
o Jon Church: Numbers based on 47 families, currently have 45 families.
o Jennifer Boatright: Discussed how she feels like it is poor form to send out intent letters and not mention raising tuition.
o Jennifer Boatright: Should we raise base pay?
* Jon Church: Yes, we should stay current. Only causes $1000 impact over entire year.
* Motion: Raise base teacher salary to min wage ($7.50) hour.
* Jon Church
* Second: Adam Cormican
* Pam Young: What are we paying substitutes?
o Debbie Church: Base pay
* Approved
o Jennifer Boatright: Do we want to increase school fees?
* Adam Cormican: While we can based on verbiage of information sent to families, it will be difficult to explain why we need the funds when we may be $6000 under budget this year.
* Current plans show 2 more families next year than this year
* Paula Crosier: Just because it looks like we are under budget now, it may not end that way.
* Pam Young: We are running out of computer money and will need software.
* Debbie Church: raising $5 family charge only causes each family only $40 per year.
* Eric Rehmer: Feels we need to explain to families why we are raising fees.
* Paula Crosier: Should require each family to attend at least one board meeting.
* Josh: We need to show in the budget (somehow) an accurate teacher pay, not just worst case.
* Jennifer Boatright: Agreed we need to give more advanced notice to families on fee increases
* Adam Cormican: how many hours do teachers work
* Debbie Church: 6.75 hours for full time
* Jennifer Boatright: What about raising administration salary? People will make more as a teacher than administrator.
* Jon Church: Need to keep in peoples mind that tuition has to go up to keep with expenses.
* Motion: Raise surcharge by $5
* Adam Cormican
* Second: Jon Church
* Approved
* Jennifer Boatright: How do we express this?
o Jon Church: Board should write a letter.
o Jennifer Boatright: Increase in base pay is the guiding factor.
* Jennifer Boatright: need to plan on 5 year plan for:
o Administration salaries
o Plan on continual increase in tuition.
* Action: Jon Church to send electronic copy of the proposed budget to board members.
o Discuss in March the long-term plan.
o Principal's Report: Debbie Church
* See attached report
* Various questions on quotes for security systems
* Questions regarding "Active Shooter Drill"
* Possibly involve a family member who is currently in law enforcement to give a security audit and give teacher training.
* Paula: Father/Daughter dance. Not sure if student council should be involved since students were not motivated to help set up.
* Jon Church: We need to understand why we are really having it. Is it for money or just something nice for families?
* Jennifer Boatright: Student Council can decide whether they want to take it on next year.
* Paula Crosier: Sound equipment used for all of these events is owned by the Young family. We need a plan for the future.
* AED training coming up, possibly one of the mornings of Iowa basic testing.
* Discussion on the costs of certifying teachers and coaches.
o Boston Report-Shelley/Denise
* See attached report
* 6 kids signed commitment forms
* Possibly 6 parents want to go
* Does the board have an objection pursuing corporate sponsorship
* Jennifer Boatright: no objections
* Discussion on how to handle families that are not helping with activities
* In the past, if you did not help, funds were not available for that family that were earned during that time.
o Senior Report-Paula Crosier
* See attached report
* Has a possible volunteer for Wednesday lunch next year:
* Is there an approval process for this person?
* Jennifer Boatright: Requests that Paula talks to this person to see what backup plans would be in place if she would be absent for any reason.
* Jennifer Boatright: Asks Paula to see if this person can come and shadow the current process as much as possible.
* Adam Cormican: Need to do a background check just like any other teacher.
* Open Discussion: 30 min
o None
* Old Business: 30 min
o Artful Askers update-Chris Patton?
* Pushing for April
* Chris Patton: If he can't find time in April, are the summer months an option?
* May have more interest in the summer.
o Intent Letters and tuition increase/minimum wage increase
* Discussed above
o Policies on the Web
* Action: Josh Greer change the name of the tab that currently reads "Downloads" to something that relates to forms and policies.
* New Business: 30 min
o Academics-issues to Academic Committee
* Make sure families are asking questions to the specific committees first, and then involve the board if needed at a later date.
* Bible Class discussion
* Chris Patton: Problem isn't the current teacher; what is the school's priority?
* Pam Young: Academic committee has tried to create a scope and sequence for the bible class, but does not seem to scale over the years.
o What ends up happening is that we don't always have a full complement of teachers. Teacher may not be available for Bible class.
o Debbie Church: The trick is finding something that will last all year, but isn't dry.
o Pam Young: Trying to instill a love of learning of the Bible and not treat it like "all of the other classes".
o Possible financial issues related to adding a teacher for this role.
o Chris Patton: Concerned that if kids of our school don't know the Bible, it could adversely impact the view of the school, outside the school.
o Debbie Church: historically, results have been based on the dynamics of the students in a specific grade.
o Jennifer Boatright: Is there a way that the student leaders can come to someone to help develop a plan.
* Pam Young: This has always been made available to upcoming leaders.
o Chris Patton: Suggests asking leaders outside our school for help in this program: other schools and churches
* Pam Young: We are so different than any school in the area; more home school aspect and high teacher turn over.
o Casey Sumner: Feels the academic committee can reach out to the student leader on a regular basis.
o Chris Patton: Feels if we can consistently expect certain results from classes like math and science, we should be able to get the same thing out of bible class.
* Jon Church: We try to make the bible class more fun than some of those core classes.
* Jon Church: We expect core bible to be taught in the home and church. Additionally biblical principles are woven into the core classes.
o Debbie Church: Sees ACS's vision of bible is different than what Chris is asking. Bible is involved in all classes. In the past, students lost their desire to read the bible because of things like bible home work. We should be bringing families into the school that are interested in ensuring bible is being taught at home and church.
o Jon Church: This topic seems to come up around every 4 years. Perhaps we can document our purpose of bible at Applewood.
o Matthew 18 & Family contact-
* See discussion above (Bible Class)
o Family Contacts
* No input to report at this time
o Athletic Committee
* Question regarding academics and policy
* Committee defers to academic committee
* At this time, no girls soccer program
* No director at this time.
o Prayer requests/needs-
* Katy Park Baptist mission trip to Mardi Gras
* Basketball tournament travel
* Girls soccer program
* Issues related to interested families who are not saved.
* Trying to address the issues with related families without turning them off of Applewood.
o Elections-May
* Officers
o Wednesday lunch/Athletic Director-any volunteers?
* See above
* Next meeting:
o 3/24/2014
* Adjourn:
o Motion to adjourn:
* Josh Greer
* Second: Jon Church
* Approved
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ACS Board Meeting Minutes
January 20, 2014 6:30 pm
Board Present: Jennifer Boatright, Michal Herrington, Kim Mabry, Adam Cormican, Chris Patton, Josh Greer
Interested Parties: Cindy Rieckhoff, Amy Furrey, Lorna Sparks
Opening: 45 min
* Open in prayer - Michal Herrington
* Secretary's Report: Michal Herrington
Minutes from November 19, 2013
o Motion to approve minutes with no changes
* Josh Greer
* Second: Chris Patton
* Approved
* Treasurer's Report: Jon Church
o General discussion; noted purchase of Computer and TV from fundraising dinner funds of 2012
o Motion to approve report
* Michal Herrington
* Second: Kim Mabry
* Approved
* Principal's Report - Jon Church for Debbie Church (ill)
o Thanksgiving Feast - Expenses ran $65 over donations. Lorna will ask Lana Kelly (Feast Coordinator) if she would like us to solicit more food donations from families to help offset costs.
o 2014-15 Intent letters went out; due in office 2/7/14.
o StuCo Mission Trip - CAC, St. Louis; possibly last week of school
o Securing second quote for security system
o PLAN test - 10th Graders; Tuesday, January 28th
o Tentative 2014-15 calendar presented for approval
* Athletic Report - Cindy Rieckhoff
o Lorna Sparks volunteered (during meeting) to schedule volleyball and soccer games next year; Dan and Heather Rogers will schedule basketball
o Gaye Hiller - resigned as volleyball coach
o Thom Crosier and Cindy Rieckhoff - resignations effective end of '14 season
o Brad Collier - resignation effective after soccer season 2014 if a team is made; interest is low; nine are committed, need 15.
* Family Club Report - Amy Furrey
o Concessions profit is unusually low; fewer home games plus the upfront cost to stock at beginning of the year
o Discussion - Scrip Card sales; JG/Possibly make family sales data available on web site; AF/concerned about extra work that would require of M. Rehmer
o Discussion - Gift of flowers and/or card when a death occurs; AF/how do we determine who receives which? JB to Lorna Sparks/Add to Sunshine Coordinator job description - ask Family Club to reimburse expenses. Information regarding who should receive something will originate with Administration. AC/It would be helpful if families could be notified of a death or serious illness within the ACS family.
* Open Discussion
o CP/concerns about elementary Bible instruction; need more adult supervision to control older kids and noise; also, we need to send a stronger message that the Bible, God's Word, is a priority; concerned parents want to see developed curriculum with measurable goals/outcomes. JB/We will take concerns to the Academic Committee.
* Old Business
o Artful Askers - CP will try to arrange spring meeting
o IRS - JB/letter prepared for donors (disseminated this week) regarding the timeframe during which ACS lost non-profit status; status has been reinstated and current papers will be filed in April
* New Business
o Family Contacts - JG noted families and teachers missed for board assignment; AC/coaches should go to the AD if a concern arises. Additions: Morris/KM, Tathum/CP, D. Baker/AC, Blake/MH, Bergman/JC. JB/Sending updates to Administration.
o MH/reported concern of family regarding lack of snow and ice removal on the east and south sides of the CEL. MH read Maplewood policy as stated in email from Tammy Price, church secretary...The policy is we need to have three or more inches of snow in the parking lot for the company we have contracted with to come out to remove the snow. If the snow happens on a Monday-Thursday, James will do his best to get the sidewalks cleared. If it happens on Friday, we don't really have anyone available to help remove the snow on the sidewalks. On Saturday and Sunday, the deacons will take care of removing the snow on the sidewalks. JB/spoke with Scott Young, Maplewood deacon over this area; deacons will discuss this issue and make a decision about Maplewood's part. Until then, ACS should use ice melt as needed and will consider how to address the Friday issue; ACS may be able to provide the help needed.
o Discussion regarding minimum wage increase - ACS doesn't follow government in other areas; an increase will raise costs to families; discussion of teacher wages should be part of long-term planning. KM/one family asked about a tuition increase for next year. JC/Again, any increase in salaries will require an increase in tuition. JB/We are not increasing for next year. Previous discussion indicated the possibility of increasing tuition as necessary. JB to JC/Create a 2014-15 budget with and without teacher increase.
* Next meeting: February 25, 2014 @ 6:30
o Motion to adjourn
* Jon Church
* Second: Josh Greer
* Approved
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ACS Board Meeting Minutes November 19, 2013 6:30 pm
Board Present: Jennifer Boatright, Michal Herrington, Adam Cormican, Jon Church, Josh Greer
Interested Parties: Debbie Church, Cindy Rieckhoff
Opening: 45 min
• Open in prayer – M. Herrington
• Teacher Testimony – Ryan Tathum
• Secretary’s Report: Michal Herrington Minutes from October 28, 2013 Motion to approve minutes with no changes Jon Church Second: Adam Cormican Approved
• Treasurer’s Report: Jon Church General discussion; noted Office Supplies are half spent Remaining funds originally designated from 2012 fundraising dinner for Drama need to be moved into Drama line item 2013 fundraising dinner receipts have been designated for security and new science (Apologia) curriculum Motion to approve report Adam Cormican Second: Josh Greer Approved
• Principal’s Report – Debbie Church Fundraising Dinner – funds received to date $7502; will solicit second estimate for security system and will discuss implementation of system with Maplewood AED now in place in office; training TBA, coord. by Amy Furrey & Melinda Nevils Hearing tests – 11/20; Amy Furrey coordinating Teacher Evaluations – Academic Committee will compile Web site – new design great Thanksgiving Feast – Lana Kelly coordinating Christmas program – Leon & Sparks coordinating; 12/19 Last day before Christmas break – 12/19, half day
• Student Council Report – Emelea Rieckhoff Student service hours changing; must meet to attend socials Open Door (sometimes twice monthly) Community Café – 12/6 Crafter’s Show Newsletter – Can you send electronically also? Teacher appreciation – monthly Food drive with SSLC Social – hayride with games Bell ringing (coordinated through SSLC) Thanksgiving baskets Christmas – provide gifts for children of men at Embassy House Carnival – 1/25 (will have a different theme again) 2014 mission trip – possibly CAC in St. Louis
• Open Discussion JB – A request was received to have agenda and minutes sooner CR – Dan Rogers has volunteered to schedule winter games for boys’ and girls’ basketball; no one yet for volleyball and soccer (both seasons)
• Old Business Artful Askers – CP not in attendance; no report IRS – ACS is back on track; exemption dates are 11/15/10 –0 9/04/12; JB to JC/We need to send letters to donors regarding donations made during that time period. We must keep all financial documents indefinitely.
• New Business Family contact feedback – none
• Next meeting: December 16, 2013 @ 6:30 Motion to adjourn Josh Greer Second: Adam Cormican Approved
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