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School Board Minutes

General Session Minutes 10/23/2012

ACS Board Meeting Minutes

October 23, 2012 6:30 pm

Board Present: Jennifer Boatright, Michal Herrington, Adam Cormican, Carlos Leon, Jon Church, Kim Mabry, Sal Aquino

Interested Parties: Debbie Church, Gaye Hiller, Cindy Rieckhoff, Jacinda Wassam, Jacqui Sims, Kelley Bergman, Paula Crosier

Opening: 45 min

  • Open in prayer
  • Teacher Testimonies: Rusty Thomas, Amiee Hohag
  • Secretary's Report: Michal Herrington

Minutes from September 25, 2012

Motion to approve minutes with one addition re: approval of minutes

Jon Church

Second:  Sal Aquino

Approved

 

  • Treasurer's Report: Jon Church

Question re: line item (fees and licenses) Jon will check on it and report back; via e-mail JC reported that this amount represents a bad check written to ACS plus a fee of $3 charged to the school. JC will make necessary changes to report this item accurately.

Question re: line item (plays and programs) This amount was for script cards used as reading progam prizes; donations covered; this item was reimbursed.

Question re: Balance Sheet (Third National-Operating-Other) JC is checking on this.

Comment by JC: He and Gay Otten are working together to monitor tuition payments more closely (timeliness of payments).

 

Motion to approve report

Adam Cormican

Second: Carlos Leon

Approved

 

  • Principals' Report: Debbie Church
    • Fundraising Dinner - on schedule; speaker (Brian Young)
    • Homework surveys - nothing significant in results
    • Pictures/Eye exams
    • Parent/Teacher Conferences - Family Club providing meal
    • Elem Field Trip to KC Aquarium
    • SBU Competition - 8 students competing
    • Student changes - Menachem Gaertner returned to Smith-Cotton
    • Parent question re: Scholastic Book Fair; Board needs more information
  • Open Discussion
    • Junior High Basketball - CR/Brad Collier will coach; 7 games scheduled so far with a limit of 10 plus a tournament; Dec/Jan season; tournament in Tipton at St. Andrew's, Jan. 7-12
    • JB/present this information to parents (tournament is M,T,Th,F,S)

Old Business

    • IRS - CL will give contact info to JC for contact with Hartzler's office
    • KB/cost estimate of ACS textbooks (see report)
      • Cost per grade - approx $198
      • JB/Do we need to raise the book fee? (currently $155/student)
      • Discussion: fee hasn't changed in 10-15 years; since 2007, our costs have increased 25%;
      • JB/$10 increase in fee?
      • CL/we should allow payments
      • JC/that's already an option
      • AC/KM should raise minimum now; assess later also
        • Motion to raise student book fee $10 to $165 beginning 2013-14 school year
          • Jon Church
          • Second: Kim Mabry
          • Approved 
            • JB to Admin/Use all methods of communication to let parents know about this change

o  Fundraising Dinner

-     JB/when contacted Brannon House, he was booked; Brian Young will be the speaker (topic: Christian Education and homeschooling); he began Creation Instruction Association; has requested permission to display and sell books at a table in the ROC that night; okayed.

-     DC/Susan VonGretzinger (ACS grad) will speak; ACS 25th year emphasis

 

  • New Business
    • Policies - JB/registered agent needs to be changed from Josh Greer to Michal Herrington; members need to read bylaws and policies for next meeting.
    • Family contacts

-MH/one person asked if hair color policy might be changed (only natural colors allowed); discussion - having a consistent policy making no allowance for unnatural colors prevents confusion and makes it easier for everyone to abide by.  The following verbiage will be added to the dress code per approval:

Those things that appear to be an unnatural addition to your hair should be removed prior to attending school.

o  Question re: accreditation (too costly...degreed teachers, five days a week, etc.)

o  Financial audit of books - last was two years ago;

-JB/Fiscal calendar or school year calendar - fiscal

CL/Is it required by the IRS?

JB/Our articles of incorporation (Art 10, No 5) require annual audit

CL/Every two years is more reasonable for this size institution

MH/What is required to change the article to read every two years?

JB/Written copy of change must be produced 30 days prior to vote being taken

CL/Will continue to send books to his brother for professional audit (volunteer); have second person locally look over books to satisfy articles.

JC/Next audit will cover dates July 1, 2011 - June 30, 2012

 

  • Next Meeting - Monday, November 26 @ 6:30 pm
    • Motion to adjourn
      • Jon Church
      • Second: Sal Aquino
      • Approved
Published Wednesday, December 5, 2012 11:09 AM by Josh Greer

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