ACS BOARD MEETING
JUNE 26 2012 6:30PM
Board members present: Jennifer Boatright, Jon Church, Carlos Leon, Sal
Aquino
Interested parties: Debra Church, Gaye Hiller, Jacinda Wassam, Jacqui
Sims, Cindy Reickhoff, Paula Croiser, Kim Mabry
Opened in prayer by Carlos L.
Secretary's report via email: no additions or corrections
Motion to
approve-SA
Seconded-CL
Treasurer's Report: Jon Church
Yearbook still not
breaking even-discussed it may not even happen this upcoming year as there is no class nor teacher and it will need to
be volunteer.
CR-volunteered to
take on the project with the aid of the senior class?
CR
will pursue taking on the yearbook
Jon prepared a P/L
for May 2012-June 25 2012 and Balance sheet for all accounts
Also
an expense report for year 2011-12 showing a net gain in income over expenses
Book fund showed major expenditures and should be
monitored and make sure Kelley
Bergman
is aware of how much $ this fund has.
Several other things have been
lumped
into this account which also affects bottom line
On
income for the year-Tuition of $106471.01 includes budget shortfall donations
as
well
as undesignated donations (primarily from two churches) of $2735.00
Motion to accept:
CL
Seconded: SA
Principals Report: Debra Church
Showed roster with
66 students accepted-69 with applicants.
Have 2 in 9th and 1 in 10th on
waiting
list. Current class size is 8, could
accept those on wl but would bump class over
8. This could potentially place us in a
situation later where a teacher would like to come
teach
whose child would be in those classes pushing the class size to the 9/10/11
student
number.
Discussion
followed which resulted in the decision to follow our previous recommendations of keeping the class at
8 unless teacher child or sibling.
Family withdrawing
from ACS-Aquino and Nathan Koeller
Accepted-Shiloh
Conroy-5th
Kandyn Hotsenpiller-7th
Julie Morrison-7th
Course select:
Micheala and Chance Kerner; Kate Herrington
Discussed combining
several classes that have smaller numbers of students and the possibility
of
Mrs. Guthrie teaching another position
Open Discussion:
CR-announced that
Kim Mabry has agreed to coach JH VB.
Will have just enough for team but will
be a young team and will only schedule 10 games.
Still
working on whole athletic schedule. Is
difficult to schedule especially GBB as many
teams
have refused to schedule until fall.
Some not sure they will have teams,
some
looking to join a conference.
The
next athletic meeting will be the evening of the pool party
There
will be no JH soccer at this time. Boys
can play up, and girls can play in spring
Discussion on
Administration Evaluations-CL has prepared a form based on the job descriptions
he
had. During the discussion it became
apparent there were several job descriptions
that
were different. JB will send newest job
description and list of things admin
oversees
to DC, GH, and CL to then formulate into the Evaluation CL has already done.
Several
suggestions on changing titles for signatures were discussed. CL will come to
July
meeting with evaluation form and DC/GH with job descriptions.
Discussion on Job
descriptions: DC wanted clarification on
the wording where it says provides
supervision
for school sponsored activities-does this mean an administrator has to be
at
every sponsored activity. The consensus
was no they did not need to be present
physically,
but to have put someone in charge of the activity that would be responsible
for
it.
PC-feels an
administrator should be present at any award ceremony to support and encourage
parents,
staff and students.
Action: Jennifer to send job
description and activities to DC, GH, & CL
CL to present to
board new Admin Evaluation at July meeting
DC/GH to bring
revised job descriptions for approval to July meeting
OLD BUSINESS:
Reworking of the
Mission Statement
The
previous document has been modified to include a Mission Statement, and Vision
Statement as well as consistency in Biblical references(some were written out
others were just referenced) To keep wording to a minimum, just the reference
was left and the written out portion removed
Action: JB to send modified
version to Board members for approval via email
IRS: No word from Jim Kjar, but DC did receive
postcard that it was time to renew/file with
the
IRS, in ACS mail.
This
was very confusing as we are in the process of refiling
Action: JC/DC to call and get
postcard to Jim Kjar ASAP to evaluate/respond to
NEW BUSINESS:
No family contact
issues for discussion
NEXT MEETING: JULY 16TH @6:30
STUCO AND SENIOR
REPORTS JULY
ATHL REPORT AUG
Motion to adjourn: JC
Seconded: SA