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School Board Minutes

General Session Minutes 6/26/2012

ACS BOARD MEETING

JUNE 26 2012  6:30PM

 

Board members present: Jennifer Boatright, Jon Church, Carlos Leon, Sal Aquino

Interested parties: Debra Church, Gaye Hiller, Jacinda Wassam, Jacqui Sims, Cindy Reickhoff, Paula Croiser, Kim Mabry

 

Opened in prayer by Carlos L.

 

Secretary's report via email: no additions or corrections

               Motion to approve-SA

               Seconded-CL

 

Treasurer's Report: Jon Church

               Yearbook still not breaking even-discussed it may not even happen this upcoming year as there     is no class nor teacher and it will need to be volunteer.

               CR-volunteered to take on the project with the aid of the senior class?

                              CR will pursue taking on the yearbook

               Jon prepared a P/L for May 2012-June 25 2012 and Balance sheet for all accounts

                              Also an expense report for year 2011-12 showing a net gain in income over expenses

                              Book  fund showed major expenditures and should be monitored and make sure Kelley

                                             Bergman is aware of how much $ this fund has.  Several other things have been

                                             lumped into this account which also affects bottom line

                              On income for the year-Tuition of $106471.01 includes budget shortfall donations as

                                             well as undesignated donations (primarily from two churches) of $2735.00

               Motion to accept: CL

               Seconded: SA

 

Principals Report: Debra Church

               Showed roster with 66 students accepted-69 with applicants.  Have 2 in 9th and 1 in 10th on

                              waiting list.  Current class size is 8, could accept those on wl but would bump class over

                              8.  This could potentially place us in a situation later where a teacher would like to come

                              teach whose child would be in those classes pushing the class size to the 9/10/11

                              student number.

                              Discussion followed which resulted in the decision to follow our previous                                                recommendations of keeping the class at 8 unless teacher child or sibling.

               Family withdrawing from ACS-Aquino and Nathan Koeller

               Accepted-Shiloh Conroy-5th

                                   Kandyn Hotsenpiller-7th

                                   Julie Morrison-7th

               Course select: Micheala and Chance Kerner; Kate Herrington

               Discussed combining several classes that have smaller numbers of students and the possibility

                              of Mrs. Guthrie teaching another position

 

Open Discussion:

               CR-announced that Kim Mabry has agreed to coach JH VB.  Will have just enough for team but                will be a young team and will only schedule 10 games.

                              Still working on whole athletic schedule.  Is difficult to schedule especially GBB as many

                              teams have refused to schedule until fall.  Some not sure they will have teams,

                              some looking to join a conference.

                              The next athletic meeting will be the evening of the pool party

                              There will be no JH soccer at this time.  Boys can play up, and girls can play in spring

               Discussion on Administration Evaluations-CL has prepared a form based on the job descriptions

                              he had.   During the discussion it became apparent there were several job descriptions

                              that were different.  JB will send newest job description and list of things admin

                              oversees to DC, GH, and CL to then formulate into the Evaluation CL has already done.

                              Several suggestions on changing titles for signatures were discussed.  CL will come to

                              July meeting with evaluation form and DC/GH with job descriptions.

               Discussion on Job descriptions:  DC wanted clarification on the wording where it says provides

                              supervision for school sponsored activities-does this mean an administrator has to be

                              at every sponsored activity.  The consensus was no they did not need to be present

                              physically, but to have put someone in charge of the activity that would be responsible

                              for it.

               PC-feels an administrator should be present at any award ceremony to support and encourage

                              parents, staff and students.                        

Action:  Jennifer to send job description and activities to DC, GH, & CL

               CL to present to board new Admin Evaluation at July meeting

               DC/GH to bring revised job descriptions for approval to July meeting

 

OLD BUSINESS:

               Reworking of the Mission Statement

The previous document has been modified to include a Mission Statement, and Vision Statement as well as consistency in Biblical references(some were written out others were just referenced) To keep wording to a minimum, just the reference was left and the written out portion removed

Action:  JB to send modified version to Board members for approval via email                                                     

                             

               IRS:  No word from Jim Kjar, but DC did receive postcard that it was time to renew/file with

                              the IRS, in ACS mail.

                              This was very confusing as we are in the process of refiling             

Action:  JC/DC to call and get postcard to Jim Kjar ASAP to evaluate/respond to

 

NEW BUSINESS:

               No family contact issues for discussion

 

NEXT MEETING: JULY 16TH @6:30

               STUCO AND SENIOR REPORTS JULY

               ATHL REPORT AUG

Motion to adjourn: JC

Seconded: SA

Published Monday, August 20, 2012 7:52 AM by Josh Greer

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