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School Board Minutes

General Session Minutes 2/28/2012

Board Present: Jennifer Boatright, Michal Herrington, Adam Cormican, Jon Church, Jim Kjar, Carlos Leon

Interested Parties: Sal Aquino, Carie Aquino, Cindy Rieckhoff, Jacinda Wassam, Mandy Shull, Debbie Church, Gaye Hiller, Lisa Cloud

Opening: 45 min

 

·       Open in prayer:          Jon Church

 

·       Secretary’s Report:     Minutes from 01/26/12 postponed until next meeting

 

·       Treasurer’s Report:    Jim Kjar/Jon Church

 

o   Balance sheet discussed

-        Questionable credit charge reconciled; book purchase

-        “Manuals” under book fees was misspelled

-        JB/Have we purchased all the computer items we are going to purchase with the fundraiser funds?

-        DC/Scott Young is overseeing purchase; not complete yet; GH/Scott is installing flat screens in rooms 200 and 211

-        JB/What is the “Returned Checks” item for $206?

-        JK or JC/Someone bounced a check and then paid amount in cash

-        Negative amount in “Thanksgiving Dinner” is amount donated above expenses

-        Negative amount in “Prom” is money paid back to school but received after beginning of new fiscal year

-        Balance in “Yearbook” is from last year but received after beginning of new fiscal year

o   Motion to approve

§  Carlos Leon

§  Second: Michal Herrington

§  Approved

 

·       Principal’s Report:      Debbie Church

o   Teachers

-        Leaving:  Pam Breid, Melissa Bussey, Gina Kjar, Andrea Self

-        Waiting to hear:  Kelley Bergman, Kristin DeGraffenreid, Kathy Greer, Darla Lansing

-        Hiring:  Jamie Patton, Mindy Rehmer

-        Possibilities:  Stephanie Bowman, Greg Judy (Interviewed; went well); Rachael Noland has an application in hand

o   Family Intent letter – slowly coming in

o   Valentine Party – went well

o   Curriculum – teachers and Academic Committee reviewing; considering how we stack up against new national core standards

-        DC/Obvious already we fall short in writing skills

o   Girls’ soccer begins tonight; games in March

o   Tornado drill coming in March – one each, morning and afternoon

o   Drama production rehearsals begin Friday; full swing in March

o   Varsity basketball teams attend regionals March 8-10; sports awards night March 12 @ 7pm

o   Parent/Teacher Conferences March 13 @ 6pm; first time in spring

 

·       Stuco Report: Lisa Cloud

o   Carnival

-        Not as much earned (down $281 from last year)

-        Not enough advertisement; need to reach community and churches

o   Open Door – every other Thursday 10-noon

o   Babysitting for LOST (Loved One Serving Time)

-        Begins March 15 (third Thursday evening each month); 108 E 5th St.

-        Pettis Co. Health Dept. program for loved ones of incarcerated family members; Melinda Nevils is contact

o   Will be asked to work Birthright’s garage sale in March

o   April 23 – Officer Elections

o   Costa Rica trip May 23-30

-        Fundraising

§  Feb 21       El Tapitio

§  Feb 25       Work day at Boatright’s farm

§  March 17  Concessions @ Bluegrass Concert @ Maplewood

§  April 22     BBQ lunch following service @ Our Savior Lutheran

-        Funds raised so far:         $6635.66

o   Allen & Melissa Sims are coordinating a local missions trip; possible Forrest Avenue homeless shelter in KC

-        JB/talk with Jethro

-        MH/talk with Chris Patton regarding The Embassy

o   Account balance:  $3134.92

o   Lisa Cloud is recruiting a replacement for her position of advisor

 

 

 

 

 

 

·       Boston Trip report:    Mandy Shull

o   Dates have not been set yet; not sure yet who is going

o   3/5      Group meeting @ ACS

o   3/7      Long John Silver fundraiser; need input by this date

o   3/13    Would like 8th graders to babysit at Parent/Teacher conference

o   3/20    Pampered Chef fundraiser begins

o   3/24    Dodge ball tournament

Russell Stover fundraiser

o   Has contacted Sonic & Papa John’s also

o   Account balance:       $1115.65

 

·       Family Club report:    Carie Aquino

o   Account balance:       $6859.15

o   Lost check was reconciled with vendor; never found lost check (mail?)

o   Discussion regarding Scrip card activity

-        Profit since March 2011:  $2600 (since beginning of school year: $1500)

-        Normal annual fundraiser brings in $4000

-        Purchases have fallen off after Christmas; some families do not participate

JW/Will set up a Scrip Card table at events where all parents attend such as the upcoming parent/teacher conference

-        Participation vs. buyout; some families prefer a buyout

-        JC/Send an email to families when particular stores have a large percentage return so we can buy when it benefits us the most

-        JC/public schools have an incentive program to motivate students to participate; why not do that at ACS?

-        JB/Send another list of local stores to families

-        CA/Participation forms have been going out weekly in red folders

 

·       Open Discussion

o   Sal Aquino – Re: letter of intent; didn’t we say it would have the tuition increase on it so that parents knew what they were committing to?

-        DC/Yes, my mistake; I left it off; will re-do

-        SA/Are we going to keep class size at 8 as discussed?

-        DC/Yes, only exception is if a newly hired teacher needs to enroll a child; class would not exceed 10

-        SA/What are our current teacher openings?

-        DC/Kindergarten, Science (8+), Reading (Andrea Self’s classes) maybe, middle school history

 

o   Cindy Rieckhoff – 1099s were never sent to refs; required if one earns more than $600; one ref did; her accountant will file electronically for ACS; we need to make arrangements for someone to do this next year; be prepared

 

 

·       Old Business

o   IRS – Jim Kjar presented update

-        we need to file a full 1023 because we have too much gross revenue (over $50,000); $800 fee

-        1023 requires a “Conflict of Interest” policy (per IRS statement; JB read; motion to approve as stated)

 

o   Motion to approve

§  Jon Church

§  Second:  Jim Kjar

§  Approved

 

-        (Cont. IRS) 1023 requires a document stating board member’s qualifications

-        1023 requires a copy of our non-discriminatory statement which is published in the Sedalia Democrat annually (Tammy Price, Registrar, has a copy: JB will get copy to Jim)

-        1023 requires a statement regarding the original founders of ACS

-        We must file a 990 from this point forward; due by 11/15 each year

-        Request it is retroactive to 2010; year our status was revoked

-        Jim will continue to compile all necessary documents for compliance

-        Copy of finished packet will be forwarded to Carlos’ brother for review

-        CL/On 3/10, Rep. Vicky Hartzler’s office will call; conference call with IRS; add JK to call

 

o   Assessing spiritual state of students; past discussion raised the issue as unfinished business from Pam Young administration

-        DC/Bible teachers addressed and oversaw students’ verbal self-report; if concerns arise regarding specific individuals, administration can come to the board

 

 

·       New Business

o   Family contact issues – none

-        MH/very favorable reports from her families; one new family said this year has exceeded their expectations

 

o   Budget for 2012-13 presented

-        Based on 75 student projected enrollment

-        Tuition increase of $10/student/month; surcharge increase of $10/family/month

-        Much discussion regarding current economy and hardships on families

-        An increase is necessary to continue operating in the black

-        JC/What about the “cushion” we have in our account?

-        JC/Why not use a projection of 80 students?  Keep the increase low ($5) but raise the projected number of students. (75 students @ 5% increase equals a $6000 deficit)

-        JB/We can cut all unnecessary expenses

-        JK/If tuition increases $5/student, surcharge remains the same and “Gifts” (budget line item) is reduced to $195, we will have a zero-based budget based on 80 students

-        CL/Maplewood has been blessed with a surplus; should we need assistance, we can ask the church

 

o   Motion to approve increase in tuition 4% to $150/student; surcharge remains $35

§  Jim Kjar

§  Second:  Michal Herrington

§  Approved

 

o   JB/Administration needs to send new intent letters with tuition increase information

 

·       Athletic Committee:  Cindy Rieckhoff

o   Cindy presented the first draft of the new policy manual.  Discussion and questions:

-        CR/pg. 13, committee wants to change 4-day practice/game limit to 5 days for the week before a tournament

-        JB/don’t schedule a game just prior to a tournament; you won’t need five days; if committee tries to push beyond the limits suggested by the Board, the Board will make the suggestions a policy.  The committee should not ask to change the Board’s guidelines.

 

-        JB/pg. 18-19; insurance waiver must be signed before play or practice can continue

 

-        Various questions/comments throughout the manual; committee will review and edit at next meeting and present to Board again

 

-        CR/regarding games during national tournament, Cindy reported games will not begin before 6 pm on Monday, 6 pm on Wednesday (for any girls chosen for Small School All-Tournament Team) and 3:30 on Friday.

 

·       Next meeting:             03/26/12 @ 6:30 pm

Motion to adjourn:    Carlos Leon

            Second:           Adam Cormican

            Adjourned @ 9:05 pm

Published Monday, April 9, 2012 11:14 AM by Josh Greer

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