Board Present: Jennifer Boatright, Michal
Herrington, Adam Cormican, Jon Church, Jim Kjar, Carlos Leon
Interested Parties: Sal Aquino, Carie Aquino, Cindy
Rieckhoff, Jacinda Wassam, Mandy Shull, Debbie Church, Gaye Hiller, Lisa Cloud
Opening: 45 min
· Open in prayer: Jon Church
· Secretary’s Report: Minutes
from 01/26/12 postponed until next meeting
· Treasurer’s Report: Jim Kjar/Jon
Church
o
Balance sheet discussed
-
Questionable credit charge reconciled; book purchase
-
“Manuals” under book fees was misspelled
-
JB/Have we purchased all the computer items we are
going to purchase with the fundraiser funds?
-
DC/Scott Young is overseeing purchase; not complete
yet; GH/Scott is installing flat
screens in rooms 200 and 211
-
JB/What is the “Returned Checks” item for $206?
-
JK or JC/Someone
bounced a check and then paid amount in cash
-
Negative amount in “Thanksgiving Dinner” is amount
donated above expenses
-
Negative amount in “Prom” is money paid back to
school but received after beginning of new fiscal year
-
Balance in “Yearbook” is from last year but
received after beginning of new fiscal year
o
Motion to approve
§ Carlos Leon
§ Second: Michal Herrington
§ Approved
· Principal’s Report: Debbie
Church
o
Teachers
-
Leaving: Pam
Breid, Melissa Bussey, Gina Kjar, Andrea Self
-
Waiting to hear:
Kelley Bergman, Kristin DeGraffenreid, Kathy Greer, Darla Lansing
-
Hiring:
Jamie Patton, Mindy Rehmer
-
Possibilities:
Stephanie Bowman, Greg Judy (Interviewed; went well); Rachael Noland has
an application in hand
o
Family Intent letter – slowly coming in
o
Valentine Party – went well
o
Curriculum – teachers and Academic Committee
reviewing; considering how we stack up against new national core standards
-
DC/Obvious already we fall short in writing skills
o
Girls’ soccer begins tonight; games in March
o
Tornado drill coming in March – one each, morning
and afternoon
o
Drama production rehearsals begin Friday; full
swing in March
o
Varsity basketball teams attend regionals March
8-10; sports awards night March 12 @ 7pm
o
Parent/Teacher Conferences March 13 @ 6pm; first
time in spring
· Stuco Report: Lisa Cloud
o
Carnival
-
Not as much earned (down $281 from last year)
-
Not enough advertisement; need to reach community
and churches
o
Open Door – every other Thursday 10-noon
o
Babysitting for LOST (Loved One Serving Time)
-
Begins March 15 (third Thursday evening each
month); 108 E 5th St.
-
Pettis Co. Health Dept. program for loved ones of
incarcerated family members; Melinda Nevils is contact
o
Will be asked to work Birthright’s garage sale in
March
o
April 23 – Officer Elections
o
Costa Rica trip May 23-30
-
Fundraising
§ Feb 21 El Tapitio
§ Feb 25 Work day at
Boatright’s farm
§ March 17 Concessions @ Bluegrass
Concert @ Maplewood
§ April 22 BBQ lunch following
service @ Our Savior Lutheran
-
Funds raised so far: $6635.66
o
Allen & Melissa Sims are coordinating a local
missions trip; possible Forrest Avenue homeless shelter in KC
-
JB/talk with Jethro
-
MH/talk with Chris Patton regarding The Embassy
o
Account balance:
$3134.92
o
Lisa Cloud is recruiting a replacement for her
position of advisor
· Boston Trip report: Mandy Shull
o
Dates have not been set yet; not sure yet who is
going
o
3/5 Group
meeting @ ACS
o
3/7 Long
John Silver fundraiser; need input by this date
o
3/13 Would
like 8th graders to babysit at Parent/Teacher conference
o
3/20 Pampered
Chef fundraiser begins
o
3/24 Dodge
ball tournament
Russell Stover fundraiser
o
Has contacted Sonic & Papa John’s also
o
Account balance: $1115.65
· Family Club report: Carie Aquino
o
Account balance: $6859.15
o
Lost check was reconciled with vendor; never found
lost check (mail?)
o
Discussion regarding Scrip card activity
-
Profit since March 2011: $2600 (since beginning of school year: $1500)
-
Normal annual fundraiser brings in $4000
-
Purchases have fallen off after Christmas; some
families do not participate
JW/Will set up a Scrip Card table at events where all parents attend such
as the upcoming parent/teacher conference
-
Participation vs. buyout; some families prefer a
buyout
-
JC/Send an email to families when particular stores
have a large percentage return so we can buy when it benefits us the most
-
JC/public schools have an incentive program to
motivate students to participate; why not do that at ACS?
-
JB/Send another list of local stores to families
-
CA/Participation forms have been going out weekly in
red folders
· Open Discussion
o
Sal Aquino – Re: letter of intent; didn’t we say it
would have the tuition increase on it so that parents knew what they were
committing to?
-
DC/Yes, my mistake; I left it off; will re-do
-
SA/Are we going to keep class size at 8 as discussed?
-
DC/Yes, only exception is if a newly hired teacher
needs to enroll a child; class would not exceed 10
-
SA/What are our current teacher openings?
-
DC/Kindergarten, Science (8+), Reading (Andrea Self’s
classes) maybe, middle school history
o
Cindy Rieckhoff – 1099s were never sent to refs;
required if one earns more than $600; one ref did; her accountant will file
electronically for ACS; we need to make arrangements for someone to do this
next year; be prepared
· Old Business
o
IRS – Jim Kjar presented update
-
we need to file a full 1023 because we have too
much gross revenue (over $50,000); $800 fee
-
1023 requires a “Conflict of Interest” policy (per
IRS statement; JB read; motion to approve as stated)
o
Motion to approve
§ Jon Church
§ Second: Jim Kjar
§ Approved
-
(Cont. IRS) 1023 requires a document stating board
member’s qualifications
-
1023 requires a copy of our non-discriminatory
statement which is published in the Sedalia Democrat annually (Tammy Price,
Registrar, has a copy: JB will get copy
to Jim)
-
1023 requires a statement regarding the original
founders of ACS
-
We must file a 990 from this point forward; due by
11/15 each year
-
Request it is retroactive to 2010; year our status
was revoked
-
Jim will continue to compile all necessary documents
for compliance
-
Copy of finished packet will be forwarded to
Carlos’ brother for review
-
CL/On 3/10, Rep. Vicky Hartzler’s office will call;
conference call with IRS; add JK to call
o
Assessing spiritual state of students; past
discussion raised the issue as unfinished business from Pam Young
administration
-
DC/Bible teachers addressed and oversaw students’
verbal self-report; if concerns arise regarding specific individuals,
administration can come to the board
· New Business
o
Family contact issues – none
-
MH/very favorable reports from her families; one new
family said this year has exceeded their expectations
o
Budget for 2012-13 presented
-
Based on 75 student projected enrollment
-
Tuition increase of $10/student/month; surcharge
increase of $10/family/month
-
Much discussion regarding current economy and
hardships on families
-
An increase is necessary to continue operating in
the black
-
JC/What about the “cushion” we have in our account?
-
JC/Why not use a projection of 80 students? Keep the increase low ($5) but raise the
projected number of students. (75 students @ 5% increase equals a $6000
deficit)
-
JB/We can cut all unnecessary expenses
-
JK/If tuition increases $5/student, surcharge remains
the same and “Gifts” (budget line item) is reduced to $195, we will have a
zero-based budget based on 80 students
-
CL/Maplewood has been blessed with a surplus; should
we need assistance, we can ask the church
o
Motion to approve increase in tuition 4% to $150/student;
surcharge remains $35
§ Jim Kjar
§ Second: Michal Herrington
§ Approved
o
JB/Administration needs to send new intent letters
with tuition increase information
· Athletic Committee: Cindy
Rieckhoff
o
Cindy presented the first draft of the new policy
manual. Discussion and questions:
-
CR/pg. 13, committee wants to change 4-day practice/game
limit to 5 days for the week before a tournament
-
JB/don’t schedule a game just prior to a tournament;
you won’t need five days; if committee tries to push beyond the limits
suggested by the Board, the Board will make the suggestions a policy. The committee should not ask to change the
Board’s guidelines.
-
JB/pg. 18-19; insurance waiver must be signed before
play or practice can continue
-
Various questions/comments throughout the manual;
committee will review and edit at next meeting and present to Board again
-
CR/regarding games during national tournament, Cindy
reported games will not begin before 6 pm on Monday, 6 pm on Wednesday (for any
girls chosen for Small School All-Tournament Team) and 3:30 on Friday.
· Next meeting: 03/26/12
@ 6:30 pm
Motion to adjourn: Carlos
Leon
Second: Adam
Cormican
Adjourned @ 9:05 pm