Board
Present: Jennifer Boatright, Michal Herrington, Adam Cormican, Josh Greer, Jon
Church, Jim Kjar, Carlos Leon
Interested
Parties: Pam Young, Sal Aquino, Cindy Rieckhoff, Malinda Nevils, Jim Nevils, John
Magras, Monica Magras, Paula Crosier, Debbie
Church
Opening: 45 min
· Open in prayer: Adam Cormican
· Secretary’s Report: Josh Greer
o
Motion to approve
§
Jon
Church
§
Second:
Adam Cormican
§
Approved
· Treasurer Report: Jim/Jon
o
Balance
sheet discussed
o
Still
a couple "ask Jon" items
§
$91
§
Jennifer
Boatright: How do we find out what it is?
·
Jon
Church: we will trace it down from the credit card statement
·
Michal
Herrington: Date?
o
Unknown
at this time
o
Background
checks
§
Debbie
Church: have had a couple
§
Jim
Kjar: Have not been billed yet
o
Other
(as noted on the balance sheet)
§
Reflects
interest earned at bank
§
Jon
Church: we should move this into the general fund at the end of the year
o
Phone
§
Michal
Herrington: Currently over budget. Is
this normal?
§
Discussions
about last year's phone bill.
·
Unknown
at this time
§
Jim
Kjar: the amount budgeted on the balance sheet is prorated for the current date.
·
This
means we are actually on track
o
Total
Supplies
§
Thom
Crosier: Why are we way out of track
·
Jim
Kjar: Because this wasn't budgeted last year and was merged into quickbooks to
make things balance.
o
Boston Balance
§
The
Boston report
and the treasurer report do not match
·
Boston report = $2,632.40
·
Treasurer
= $2,405.44
·
Most
likely due to deposits not yet reported
o
Motion to accept
§
Josh
Greer
§
Second:
Michal Herrington
§
Approved
· Principals Report: Deb/Gaye
o
Feast
§
$503
in income
§
Cost
not known at this time
·
Jim
Kjar to report at a later date
o
Next
Year
§
4
families not returning
§
2
Teachers not returning
§
New
prospects for teachers
·
Stephanie
Bowman
·
Greg
Judy
·
Mindy
Rehmer
§
Kristen
DeGraffenreid is currently using a long terms sub to fill her position due to
illness
§
Computer
·
New
laptops
·
Internet
upgrade
·
Waiting
on church approval for mounting flat screens for computer projection
(powerpoint, youtube, etc.)
o
Intent
letters going out soon
§
Jennifer
Boatright: Before letters go out, we need to finalize the tuition increase.
· Boston Report:
o
Balance
§
school
$2,632.40
§
account
$206.40
§
Various
Fundraising projects active
§
VB
Tourney
·
Feb
4
·
$100
per team
·
Concessions
§
Dodge
Ball Tourney
·
March
??
§
Scrap
Book Event
·
Date
unknown
§
Car
Wash
·
May
19
§
Valentines
Option
·
Unknown
§
Cantina
·
active
for 3 weeks
·
$181.60
earned
§
Questions
about average cost (Michal)
·
estimated
$1000 a person (high)
·
Up
to $800 a person in the past
·
Questions
about parents going
o
In
the past parents paid their own way
·
· Athletic Report: Cindy Rieckhoff
o
Balance
§
$5,849.59
§
Higher
than we started the year
o
Discussions
about the balance sheet
§
Basketball
sports fees higher than volleyball income because of the high number of home
school families on the boys basketball team.
§
Concessions
not paid into the program because the family club paid for the referees meals
during the tournaments.
o
Coaches
not coming back
§
Kristen
§
Adam
·
Adam
Cormican: This has not been decided yet
·
Cindy
Rieckhoff: Recognized the error
o
Sports
Survey results
§
Just
soccer and volleyball
§
Too
many games
§
Not
enough games
§
Good
comments on Christian character of coaches
o
Athletic
policy
§
Scott
still working on the policy
§
will
be ready by February meeting
o
Basketball
senior night
§
Well
attended
o
Girls
soccer
§
3
players not returning.
o
Volleyball
games
§
questions
about turning games into tri-matches.
o
Uniform
rotation
§
on
a 4 year rotating schedule.
§
Junior
high tried using t-shirts this year.
·
Not
holding up.
·
Will
need to buy jerseys going forward.
§
Junior
High Soccer
·
Will
use t-shirts as uniforms.
o
Will
get to keep shirts at end of the season.
o
Junior
High Basketball
§
Little
interest for next year.
§
Michal
Herrington: Has this happened in the past?
·
Jennifer
Boatright: Yes, when we started we used younger players to fill the teams.
·
Pam
Young: For soccer, we rely on home-school families
·
Pam
Young: This year it seems like the students are not as interested in sports.
·
Paula
Crosier: With the addition of soccer, some families don't want their kids
involved in all sports, so choices have to be made.
·
Jennifer
Boatright: This is happening in the public schools as well.
·
Pam
Young: As long as we can field a team, we should maintain it
o
Too
hard to start a sport that has been stopped.
o
Makes
us more marketable to people wanting to come here.
·
Cindy
Rieckhoff: Show-me Christian has been talked to in an attempt to fill
positions, but they have few students that are home schooled.
Open
Discussion: 30 min
· Nothing to report
Old
Business: 45 min
· IRS
o
Jim
Kjar: Originally filed the 990 form many years ago
§
Quit
filing 3 years ago.
§
Instructions
read that you do not file if you are an affiliated school with the church (or
other entity)
·
Criteria
reported in last month's meeting regarding what is an "affiliate".
o
restated
again tonight by Jim Kjar
·
"Affiliate"
is an IRS special word, that was not easily understood.
·
Our
bylaws defined do not mention Maplewood
anywhere in our structure
·
one
of the criteria states: "affirmed by the church"
o
We
can get someone in the church to affirm us
·
Special
address to send the letter to get a determination of the 990 filing requirement.
o
Must
pay a $400 user fee along with this filing.
·
Because
so many churches got in trouble in the last year, there is a new rule.
o
Must
file an updated form before December of 2012
o
reduce
fee of $100
o
Josh
Greer: I'm cautious of this reduction.
Why are they doing this?
§
Jim
Kjar: because it caught many not for profit organizations.
·
Carlos
Leon: Has information that conflicts with the records about the filing in the
past.
o
An
outside firm had documentation that stated we did not need to file
§
a
990 form signed in 1999.
·
Signed
but never sent.
§
recommendation
·
file
with the reduced fine for the 990 and include the past years that we did not
file.
·
Ask
for the extension of grace.
·
Jim
Kjar: Does not think we will ever qualify for the "affiliate"
requirements.
·
Jennifer
Boatright: how detailed is the 990
o
Jim
Kjar: it is a post card; 990EZ
o
Jim
Kjar: will complete this, but needs guidance.
·
Jennifer
Boatright: As far as Missouri
goes, we are still not for profit.
o
Jim
Kjar: But there are no deductions for state
·
Motion: Allow Jim to spend the $100 to
file the proper forms.
o
Jim
Kjar
o
Second:
Carlos Leon
o
Comments
§
Adam
Cormican: Where does this go in the budget?
·
Michal
Herrington: Why do we not have a miscellaneous expense in the budget?
·
Jim
Kjar: Unknown. Will create a segment in
the budget.
·
Jennifer
Boatright: Allocate a miscellaneous account.
o
Approved
· Credit Card unknown charge
o
Jim
Kjar: Should be resolved before we leave tonight.
· BB tournament
o
Cindy
Rieckhoff: Committee met on 1/23
§
Tried
to have an email vote on the uniform item because the board meeting was
supposed to meet at an earlier date.
§
Was
tabled due to lack of full response.
§
After
the board meeting was moved, an atheletic meeting was able to be held prior to
this meeting. A vote was taken place and
was agreed unanimously to approve the team to use the equipment and uniforms.
§
School
times
·
Games:
Monday, Tuesday, Thursday, Friday, Saturday
o
Monday:
Would not have to leave school early
§
games
would be at 6:00 PM or 7:00 PM
·
told
that we couldn't leave before 3:30 PM
o
Tuesday:
games (but no school)
o
Wednesday:
one girl may be picked for all American team
§
would
possibly need to leave school early.
o
Thursday:
games (but no school)
o
Friday:
would possibly have to leave school early
§
The
varsity play later on in the day
·
Conflicts
with practice for soccer
o
Talked
with the coach, the team is big enough to play his games, and he can still
field a team.
o
Girls
understand that they will have to build back into the program.
§
Is
formally asking the board to reconsider the prior decision to disallow them to
attend this tournament under the name of ACS.
§
Those
who voted no in email changed their vote to yes in the meeting.
§
Parents
of the players are present at this meeting to show their support and answer any
questions.
§
Jim
Kjar: Made clear that his child did not play this year because of this specific
issue.
·
He
made the decision for his daughter.
·
Feels
that the committee and the coaches made a decision to overrule the authority of
the school and the school board.
·
Did
not want his daughter to be a part of the program that broke the trust and
authority.
·
Rules
are there for a reason.
·
Thom
Crosier: Feels that it is unfortunate because they could have addressed it had
he known.
o
Did
not have the information from the previous committee to properly set dates.
o
Jim
Kjar: Will be obtaining from the vote because of personal connection. Is no longer on the athletic committee and
will not be returning to the school next year (not because of this issue).
o
Thom
Crosier: respects Jim's opinion, but respectfully disagrees.
§
In
the last 3 years, an argument could not be made for the team to not attend
Nationals, yet they were still not allowed to go.
§
Does
not feel that he is "stomping" on decisions that have been made.
§
Jim
Kjar: It was already decided that it would not be decided this year, but will
be addressed in the future, which he would have supported.
§
Cindy
Rieckhoff: Each year varies. Will not
have the actual information each year for these events. The dates were established in the fall
(during basketball season).
·
May
be moved to a different location in the future (mentioned Colorado)
§
Mentioned
that volleyball and soccer would be changing each year as well.
§
Jim
Kjar: When we know what the windows are and we set the guidelines for the
sport, what is the point of setting a policy if it is going to be violated
·
Paula
Crosier: was not a policy
·
Jim
Kjar: Does not matter whether it is a policy or guideline.
§
Malinda
Nevils: Would hate to see some of the girls that have worked so hard miss the opportunity
to play at this level.
§
John
Magras: The reason they are here is to show support for the team.
·
It
is a great opportunity for these kids to flourish.
§
Malinda
Nevils: the older kids have been a fine example to the younger kids.
§
Jon
Church: The board's decision is not personal.
It is not to be "mean" to the players.
·
But
we set parameters and adjustments to these parameters affect the soccer season.
§
Jim
Kjar: Feels that going beyond the guidelines established.
§
Cindy
Rieckhoff: What is the difference between this event and families going on a
vacation?
·
Jon
Church: as it was stated in the last meeting, if the families want to go to
this event on their own, they can, but we can not support it.
§
Thom
Crosier: Talked about the scheduling
·
Why
is the board involved in when the season ends and the season begins?
·
Because
of the way our sports are scheduled there will always be an overlap with soccer
unless we decide to not allow basketball to attend nationals.
·
This
happens in all schools that offer multiple sports.
·
This
is the only time they have had the ability to think about it and come up with creative
solutions to solve these problems.
·
Feels
that the committee and the coaches should be making these decisions.
·
Pam
Young: Has never been done in the past.
o
When
did it change that the board would be in charge of the sports calendar.
o
Jon
Church: was caused due to growth, but the schedule was brought to the board for
approval.
o
Adam
Cormican: It started in many executive sessions because there were complaints
with the sporting program because of the previous athletic director did not
want to address the issues and deferred them to the board. Felt he was way over his head and the board
gave him guidance.
§
Feels
that the board's involvement offers oversight that is required to coexist with academics.
§
We
also at this time came up with the 4 night a week limitation to keep it from
consuming all of our families' time.
o
Carlos
Leon: Academic committee came to the board about balance.
§
When
it is brought to us, how do we keep a balance of all of the programs; we act as
arbitrators.
o
Paula
Crosier: Why were we dealing with all of these issues in executive session and
not sent back to the committee.
§
Debbie
Church: Because the previous committee was so dysfunctional.
o
Jennifer
Boatright: Felt that our involvement was a requirement to keep the balance with
all of the programs.
§
We
are going to be very cautious due to constant involvement.
§
How
things interact with each other, we have to oversee these events.
§
If
we don't establish the structure we will be in disarray in the future.
o
Paula
Crosier: All families involved are in agreement.
§
Just
don't understand why the board is standing in the way.
§
If
we want to make things more rigid and less flexible, it needs to be done across
the board to all groups.
o
Thom
Crosier: Understands what the board is trying to do and doesn't take it personally.
§
but
took it personally originally.
§
Feels
that the other sports programs had the same opportunities.
§
Understands
needing to have oversight regarding the previous committee.
§
Feels
that it would be penalizing the girls and the sport if we disallow them to go.
§
Understands
the rules about school missing days missed due to issues in the past, as well
as cost issues in the past. But feels we
have made great strides.
§
Looking
for the board to come to an agreement.
§
Does
not want to do this without the support of the board, but will do so anyhow.
§
All
parents are in agreement.
§
Girls
have put in a lot of effort to not only participate, but to be involved in the
small school division and be very competitive.
§
Would
be a shame to go to the event and do well, and not be able to represent the
school.
§
Is
willing to fund it himself and come up with the needed equipment if the school
does not support the event.
§
Doesn't
want to have to choose to do this.
§
Cindy
Rieckhoff: Does not want the discussion of going on their own to be as a threat
but feels that the girls have worked too hard to not be able to represent the
school.
o
Jennifer:
How does it sit with the parents involved how your child could perceive that a
decision was made by the board, and the parents are going against it? Rather, the families did not agree with the
decision and keep going back with more reasons why they should be allowed to
go?
§
How
do I (Jennifer Boatright) as a parent explain to my child that the group
involved didn't agree with the decision and kept coming back many times with
repeat requests.
§
Paula
Crosier: Has discussed this with her own child.
Feels that the circumstances have now changed. The families have come to the board
respectfully to the board for reconsiderations.
When a bad decision is made, it should be addressed. (situation compared
to Roe Vs. Wade).
§
Jim
Kjar: In the basketball meeting at the beginning of the season, it was
mentioned that "we are planning to try to go to nationals". The board had already decided not to allow
for the event due to the windows for the other various sports teams.
·
Paula
Crosier: Feels that it was decided against due to school missed, which is not
true.
·
Jim
Kjar: No, it was due to scheduling windows.
·
Paula
Crosier: Perhaps it wasn't made clear to all of the parties involved.
·
Cindy
Rieckhoff: Read from minutes from academic meeting.
·
Pam
Young: If the board takes away the authority from the committee, they should
let the committee be aware.
·
Jim
Nevils: Feels that the board has made other various decisions and reconsidered
in the past (ie the change of the class size).
·
Malinda
Nevels: Feels this activity is an example of the benefits of a home school
cooperative.
o
Thom
Crosier: It has always been discussed to go to nationals.
§
Does
not feel he was involved with the discussions about not going to nationals.
§
There
were many reasons given to him about why they couldn't go, and therefore wasn't
pursued by the athletic committee.
§
This
year, the circumstances have changed. Doesn't
feel there is anything wrong with going back to the students and telling them
that things have changed.
§
Cindy
Rieckhoff: to answer the question of how we go back to the students and tell
them they might go anyhow: Feels that
when her kids come to her for a decision, she always wants to give them the
ability to come back to her for reconsideration if the circumstances have
changed. If they do this event without
the approval of the board, she does not feel it is a problem to explain to her
kids that she disagrees. Her kids have
been told to come back to the school and respect it. They do not feel that they will be breaking
any rules with regard to attendance. If
the board does not sponsor the event, it is still acceptable for her students
to attend the event because it is a worthwhile event.
§
It
is not that we do not respect the boards decision, but is hoping that the new
information that has been brought to the board's attention will explain that
the circumstances have changed. If you
have new good information it should always be brought for reconsideration.
§
Jon
Church: Glad we are having this discussion and feels it is clearing up many
things.
·
The
board having to change their decision every time due to constant changing
information leads us to struggle to find a balance and consistency.
·
We
are trying to find the balance between academics and other events.
·
Wants
to make it clear that we are not against the girls basketball program.
§
Jim
Kjar: How did the schedules get set in the past
·
Pam
Young: was always done by the athletic committee.
·
Jennifer
Boatright: was changed by the board to avoid the conflicts with all programs.
§
Cindy
Rieckhoff: As a parent, she sees need for the board should be more flexible on
some issues and less flexible in others.
·
But
feels that these discussions were never brought back to the people involved in
the program.
§
Paula
Crosier: Perhaps we should have thought about some of these things before we
brought in the girls soccer program.
§
Jim
Kjar: The biggest issue he has is letting the kids know before the season that
we may be going outside the established rules.
·
It
should not be communicated to a student athlete until the rule was addressed
and changed.
·
It
tells the kids that going beyond the rules is acceptable.
·
Paula
Crosier: Thom would not know that the rule was made because he does not come to
the board meetings.
·
Cindy
Rieckhoff: Did not find it in the minutes that reflected the rule that had been
made. Thom may have misspoken, but he
would have not known.
§
Sal
Aquino: We originally talked about the national tournament at the pool party.
·
Was
talked about volleyball and soccer.
·
Talked
about how many tournaments the athletic committee was going to allow each sport
to attend.
·
Feels
there is a lot of miscommunication that is going on and feels that things like
this can split a school.
·
Feels
that sometimes it is OK to change a decision.
·
Jim
Kjar: Mentioned that a discussion took place in a meeting (ether board or athletic)
that Thom was present.
·
Thom
Crosier: Does not remember this meeting.
·
Paula
Crosier: Feels that it would have been at a board meeting, and should have been
reflected in the minutes if it happened.
·
Paula
Crosier: If the coaches can't talk to the parents on issues outside of guidelines,
then there will need to be a separate meeting.
·
Jennifer
Boatright: Discussed meeting notes from May 17, 2011.
o
Discussed
the guidelines that were defined.
o
Parents
want a deadline when the calendar is established.
o
(no
mention of nationals in this meeting)
·
Jon
Church: Feels we are "on the same team" in this room. On that note we can say that there was and is
a lot of miscommunication.
o
Feels
he would vote to support the girls at this time.
o
Wants
the girls to know we support them.
·
Cindy
Rieckhoff: When talked to her students it is explained that the board is not
trying to do things to harm them; not personal.
o
As
AD, understands that the items presented about the calendar in the past was not
a policy.
o
Questions:
about the 4 days per week limitation; was this a policy or a suggestion?
§
Jennifer
Boatright: It was a decision.
o
Jennifer
Boatright: Read past meeting minutes discussing summer use and the calendar.
§
Discussed
limitations on tournaments.
§
Discussed
not wanting to overwhelm our students.
·
Michal
Herrington: Discussions about when the athletic committee became autonomous?
o
Pam
Young: Has always been their own entity, but uses our name and is under the
umbrella of ACS.
o
Jennifer:
We are the final authority in the school, but we do not want to micromanage our
groups.
o
Pam
Young: We should have fired the previous athletic director to avoid some of
these issues.
o
Jennifer
Boatright: Discussed the outline of items that needed to occur "or
else". It wasn't that we weren't
trying to avoid the issue. Rather we
were trying to address the issues.
o
Jennifer
Boatright: We try to give grace when addressing issues.
·
Sal
Aquino: Mentioned that Bill Lansing is a friend and knows he was trying to find
someone to fill the job.
·
Adam
Cormican: When Cindy stepped in, Bill was supposed to help throughout the
year. He was the one to tell Bill that
he was done.
·
Jennifer
Boatright: What Adam is trying to say is, when we offered the job to Cindy, the
job wasn't currently available. We as a
board made it available.
·
Cindy
Rieckhoff: People feel that if a position is not available, they will not offer
to take it on.
·
Paula
Crosier: Feels that the board should have taken the position away from Bill and
"divvy" the responsibility equally among the coaches.
·
Jennifer
Boatright: Feels that our approach was
required to keep everything even across all sports.
·
Cindy
Rieckhoff: We have to pay the entry fee before 1/31/2011 for this tournament,
so it would be best if we had a decision before then.
·
Carlos
Leon: Feels we have enough information for the board to discuss it.
·
Michal
Herrington: Wants time to discuss it in
executive session among the board members.
·
Thom
Crosier: Wants to know why we can't discuss the decision in the general
session.
o
Feels
that the only thing that needs to be discussed in executive session is a personnel
issue.
·
Michal
Herrington: Does not feel she can make a decision right now.
o
Jennifer
Boatright: Cindy needs a decision before 1/31/2011
·
John
Magras feels that the school's sports program is a blessing.
·
[various
people left at this time]
·
further
discussion moved to the end of the meeting.
New
Business: 30 min
· Family contact issues-anything we
should be aware of
o
Jim
Kjar: Wants to apologize to the Crosiers for not keeping them in the loop in
the past.
o
Jennifer:
Need to assign a board member to Pam Young
· Vision Survey-Deb
o
Debbie
has compiled a list of all activities that the school offers to our
families. Wants to get feedback from our
families about what we should maintain.
o
Jennifer
Boatright: we want guidance about what we should properly offer our families to
allow them to balance all activities.
o
Jennifer
Boatright: feels that when someone comes to the school with a passion about
something they want to start, an activity is created. When that person leaves, the activity is
still maintained; sometimes without any support.
o
Carlos
Leon: Suggests that we add a "do not have an opinion" to the list for
people who don't really care about an activity but aren't asking for it to be
shut down.
o
Paula
Crosier: Add senior recognition to the sporting section.
o
Cindy
Rieckhoff: Asking if the Beacon is coming home monthly.
§
Debbie
Church: yes
§
Several
parents have mentioned they are not getting the Beacon.
o
Jon
Church: Need to add opening to the list
o
Pam
Young: suggests adding the website to the list
§
Debbie
Church: Should we add this? There are a
lot of things that could be mentioned.
o
Jennifer
Boatright (to Jim Kjar): discussed the need for families that are leaving still
should complete the form as it could act like an exit survey.
o
Pam
Young: Separate the types of missions.
Some families feel different about different type of missions.
§
Jon
Church: It is already broken up this way
o
Final
suggestions
§
Senior
Night
§
No
opinion column.
§
Combine
the 2 missions items (redundant)
o
Motion to approve with changes
mentioned
§
Josh
Greer
§
Second:
Jon Church
§
Approved
· Budget Committee
o
Jon
Church: Committee needs to be formed.
o
Jim
Kjar: suggests that someone who knows the process of ordering books needs to be
involved with this committee.
§
Will
ask Kelley Bergman
§
Paula
Crosier
§
Jon
Church
o
Jennifer
Boatright: Discussions on tuition and budgets.
§
Jim
Kjar: How much do we raise tuition?
§
Josh
Greer: suggests that we define the process tonight of the requirements to complete
all items in the needed order. (budget, intent letters, etc). Does not want to decide on the actual tuition
increase tonight.
§
Jennifer
Boatright: some people will need to know what the tuition is before they
commit.
§
Jim
Kjar: suggests that we estimate for 75 students just to get started
§
Jennifer
Boatright: this may cause the cost to be so high it isn't achievable.
·
suggests
we come up with multiple budgets with varying number of students.
§
Jennifer
Boatright: Need to have a rough estimate before the next board meeting.
· Basketball tournament
o
Jim
Kjar: Was brad Collier present when the decision was made?
§
Cindy
Rieckhoff: yes, and he voted for the girls to go to Nationals
§
Jennifer
Boatright: Brad agrees that he will have to switch things around, but his team
will go on.
§
Michal
Herrington: Asks if things were different, and this was volleyball asking
basketball for allowance , how would Thom feel?
·
Cindy
Rieckhoff: we would support it.
·
Jennifer
Boatright: Lets not do what if's
§
Josh:
If we do well in this tournament, we will exceed the 4 night a week commitment,
correct?
·
Thom
Crosier: That is correct
·
Josh
Greer: And you would intend to play more than 4 nights?
o
Thom
Crosier: Yes
o
Josh
Greer: I have a problem with this. It is
a clear violation of a rule established by the board.
o
Thom
Crosier: Feels that an exception should be made.
·
Josh
Greer: Feels that this discussion is an extension to the vision
discussion. We can not be everything to
everyone. Parents need to do some of
these things themselves, outside the direction of the school. We are over extending our families. I feel that the basketball season is already too
long.
·
Thom
Crosier: Feels all of the families involved are for this.
·
Thom
Crosier: Feels that in future years we may have to re-evaluate this decision.
·
Carlos
Leon: The original statement was a strong recommendation and not a policy. Feels that our last vote was based on a
recommendation that we interpreted as a policy.
·
Jennifer
Boatright: The minutes do not reflect a vote on the suggestion.
·
Jim
Kjar: Did we ever make a policy that says 4 days a week?
o
Jennifer
Boatright: No, it was not a policy.
o
Jim
Kjar: If the athletic committee is truly independent, and we have not made a
policy, it should go back to the athletic committee for their decision.
o
Jim
Kjar: The only other option is to enact a policy, retroactive tonight, but does
not want to do that.
o
Michal
Herrington: So that last vote is irrelevant.
§
Thom
Crosier: No it is still relevant. It was
just in error.
§
Josh
Greer: But it is still a vote and needs to be overruled with a new motion if
the intent is to reverse it.
o
Jim
Kjar: Notes that he is not going to vote on this issue because personal
involvement, but feels the board only made suggestions and not a policy to
define the issues discussed.
o
Motion: Based on a review of the
information available tonight, the board would like the athletic committee to
use their authority to allow or disallow the girls to attend the tournament in
question.
§
Jim
Kjar
§
Second:
Jon Church
§
Comments:
·
Carlos:
Wants to make sure we are not relinquishing any responsibility to the students.
§
1
abstained (Jim Kjar?? He made the motion)
§
1
opposed (Josh Greer)
§
4
in favor
§
Approved
·
Jim
Kjar: Suggests that we discuss this as a policy in the next meeting.
·
Cindy
Rieckhoff: Are developing a policy internally.
·
Jim
Kjar: Is asking the possibility of the AD be a non voting member of the board.
o
Jenifer
Boatright: She is always required to attend our meetings anyhow, so this would
not be needed.
·
Jim
Kjar: The athletic committee needs involvement from the board to ensure that
there is a proper balance.
·
Thom
Crosier: Has the board ever approved an athletic committee policy?
o
Jennifer
Boatright: Yes, in 2008
o
Jennifer
Boatright: read from the policy; various comments about referencing a committee
that is "run smoothly"
Next
meeting:
2/28/2012 @ 6:30
Carlos: Possible
conflict.
Motion to adjourn
Jon Church
Second: Adam Cormican
Approved.
Adjourn