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School Board Minutes

General Session Minutes 10/24/2011

ACS Board Meeting Minutes

Oct 24, 2011 6:30 pm

 

Board Members present: Jennifer Boatright, Michal Herrington, Josh Greer, Jim Kjar, Jon Church, Carlos Leon

 

Interested Parties: Sal Aquino, Lisa Cloud, Cindy Rieckhoff, Debbie Church, Gaye Hiller, Gina Kjar

           

Opening: 40 min

·      Open in prayer:  Jim Kjar

·      Secretary’s Report: Josh Greer

o   Various grammatical corrections.

o   corrections:

§  Not a $2700 cost for the last tournament.

·       Should be $700 for referees.

§  Added more detail to the section on MSHSAA on concern about parental influence at public schools.

o   Motion: Approve as corrected above

§  Jon Church

§  Second: Michal Herrington

§  Approved

·      Treasurer Report: Jim Kjar

o   Many sponsors for the upcoming 5K run.

§  $2400 so far has been donated.

o   Discussions on how payments are made to the Boston fund.

§  Some are deposited in the general fund for tax purposes.

o   "Negative expenses" explained:

§  Money we have received that is not income.

·       Pre-payments for fine arts.

§  Discussions on payments for prom.

·       Cindy Rieckhoff: No money should be available for Prom.

·       Jim Kjar: Funds are run through the school for tax purposes and family reimbursements.

o   Mission Fund on the balance sheet

§  Jim Kjar: This is for Costa Rica.

o   Year book

§  Payments that are shown are for last year, but were paid late.

o   Debbie Church: Will the deficit that is shown occur every month?

§  Jim Kjar: No, because of the payments of the books early in the year.

§  Jim Kjar: Last year the book fees didn't go into the overall profit and loss

·       Michal Herrington: Why?

o   Jon Church: Because it is the largest fund and occurs annually.

·       Jim Kjar: Is trying to get everything on one sheet, per general accounting processes.

§  Josh Greer: When will the negative be balanced out?

·       Jim Kjar: Unknown at this time.

·       Jim Kjar: Most of this is due to changes in the accounting programs.  Expenses are in line with previous years.

·       Jennifer Boatright: What changes can we make to resolve some of these issues?

o   Jon Church: You can't really.  It has to do when I start receiving income for next year, but are still paying items for the previous year.

o   Jim Kjar: Discussed options that would allow us to close the books at the end of the school year.

§  Michal Herrington: Discussed the possibility of closing the books at October 1.

o   Motion: to approve

§  Josh Greer

§  Second: Jon Church

§  Approved

·      Principals Report: Deb/Gaye

o   Church attendance forms are mostly in.

o   See you at the pole was a great event.

o   School Pictures on Friday.

o   Boaters license course on 11/22

§  Gaye Hiller: This will be much easier then having to pass the course online.

o   Parent Teacher conference 11/1.

o   Spring PTC changed to March 13 due to a basketball tournament change.

o   Sports scores now online.

o   College planning night on 11/10 for high school students.

§  Jeff Backe does a great job.

o   Fund Raising Dinner:

§  Have about 213 seats occupied.

§  Need to hear from about 6 families.

§  Speaker is from Whitemen AFB.

§  Jesse Wedemeyer will give alumni presentation.

§  The lower bid was accepted for the catering.

·       Will meet with the servers the day before.

·       Menu: Baked chicken ***....

§  Jon Church: Who will be doing the printing of the cards and programs

·       Michal: Office will be handling this

§  Gina Kjar: How many seats last year

·       Maximum of 272, but we had about 260 (49 families)

·      Stuco Report: Lisa Cloud

o   Wednesday is the food drive.

o   Friday will be going to the Rieckhoffs for a hayride.

o   Costa Rica Mission Trip:

§  11 students, and many more parents.

§  $785.38 earned at a garage sale.

§  May 19-30 (unknown at this time.  Waiting to see best options to save cost on airline)

§  Estimated $1300 per person, but people may raise their own funds (to reduce excess fundraising at the school).

o   Service Project:

§  Asked the Family Club for suggestions.

§  Will do some painting and cleaning in the CEL.

o   For kids not going to the mission trip:

§  Will be going to East St. Louis, IL.: Christian Activities Center (CAC)

o   All vacated officer positions filled

§  Mariah Wassam, VP

§  Meredith Crosier, Secratary

o    

·      Athletic Report: Cindy Rieckhoff

o   Large funds going into basketball due to low basketball turn out.

§  Need the funds to pay for referees.

o   Debbie Church: At what point is it not financially viable to support a sport?

§  Jim Kjar: Was discussed at the last meeting.  Once you lose a sport it is difficult to bring it back.  Will lose families.

o   Cindy Rieckhoff: Public schools are losing junior high teams as well due to costs.

o   Volleyball season complete:

§  Took 3rd in nationals

o   Soccer season complete:

§  Took first in nationals tournament.

§  One team filed a complaint against ACS this season.

·       Jefferson City Home School.

·       Complained that our boys were too aggressive.

o   Alleged that Punching and cussing on the field.

·       When investigated, the details were not consistent.

·       The coach addressed the team to make sure no bad language was used.  Let them know it would not be permitted.

·       We played the team a second time and no issues occurred.

o   JV Varsity VB tournament

§  Many compliments from other coaches about the atmosphere this year.

§  JV made a little bit of money.

·       JH tourney was a loss.

·       Can't control how many people come in the gate.

o   Had to get new nets for the soccer goals at Maplewood.

§  We need to increase the size of the field.

·       Waiting on direction of the church for future building.

o   Basketball

§  No girls JH due to numbers.

§  Regionals moved a week out.

·       Will overlap with Girls Soccer          .

·       Brad Collier is aware of the issue and will work around it.

§  Season starts 11/29

·       Some events will have to be dropped after this date to avoid more than 4 events per week.

·       Coaches have been made aware of this.

§  JH boys basketball

·       Issue with a tournament that will cause us to go more than 4 events per week.

·       January 9-14

o   4 day tournament

o   1 additional away game that week.

§  Requesting that the board allow for an exception to the 4 event per week limit.

§  Josh Greer: Suggests we drop the away game to avoid the conflict.

·       Cindy Rieckhoff: Concerned we will lose the varsity game as well.

o   Josh: Feels bad about this, but feels that too many exceptions have already been made.  This is asking too much out of these boys this week.

o   Jennifer Boatright: Recommends rescheduling the game, but if it can't be done, then it should be cancelled.

§  Cindy Rieckhoff: Game can not be rescheduled.

o   Cindy Rieckhoff: Some parents have asked why they pay the same amount between teams.  Some have more games than others.

·       Jon Church: Curious how players are being pulled from the junior high squad.

o   Doesn't feel that the pulling is causing us to lose a team.

o   Concerned about a comment that a coach made that if there aren't enough to fill a varsity squad that "he will be pulling students from Junior High".

o   Sal Aquino: Feels that no player, 8th and below should play on varsity.

·       Debbie Church: Why does basketball season last so long

o   Jennifer Boatright: Because of Christmas break and holidays.

o   Cindy Rieckhoff: Christmas break practices are not mandatory.

·       Jennifer Boatright: Feels that there are a lot of people saying there are issues with coaches.  People are not addressing them with the coaches.  When addressed, there doesn't appear to be a problem.  People involved need to be the ones addressing the issues.

·       Debbie Church: Expressed concern about the practices over Christmas.

o   Cindy Rieckhoff: The families involved do not have a problem and it does not set a precedent.  Also is not mandatory.

o   Athletic banquet is tomorrow night.

§  Issue with the letters.  They came in black and gold.  Sent back and replacements will not be back in time.

§  What to do about spaghetti straps?

·       Who should enforce this?

·       Gaye Hiller: Should be the coaches.

·       Gina Kjar: A "One Call" should go out.

·       Jennifer Boatright: It should go out to the entire school.

 

·      Open Discussion: 30 min

o   Nothing to discuss     

 

Old Business: 30 min

·      IRS update

o   Letters for assistance were delivered to:

§  Vicky Hartzler

§  Liberty Council

o   We looked at the IRS instructions, a religious school, or a school that is associated with a church does not have to file.

§  They are saying we need to, which is contradictory.

o   Also talked about getting a tax lawyer.

o   Our tax exempt status has been revoked, but could be reinstated retroactively.

·      Audit books-is everything current?

o   Some action items are pending

 

New Business: 30 min

·      ACS positives-Focus on what’s good

o   Each board member and parents present if they would like gave a positive about our school or admin or student body etc.  Something positive that you are thankful for as we go into the Thanksgiving Season.

§  Jennifer Boatright: Time to focus on the positives.

§  Jennifer Boatright: Feels that the kids are interacting more this year with her and other adults with smiles and good attitudes.

§  Debbie Church: Has seen great rapport with all ages.  Partner day is going well.

§  Gaye Hiller: Was so thankful during volleyball season that so much work was done by the parents.

§  Cindy Rieckhoff: JV tournament was just a great time between parents and players.  Very thankful for that experience.

§  Jon Church: Talking about teachers assistants, before school started, one did not want to do it.  But has since stated that they very much enjoy the experience.

§  Jon Church: Talked to a coach from Parkview.  Expressed that it was very much worth the trip because of our attitude and provided a competitive environment.

§  Carlos Leon: The meetings are now ending at a decent hour.

§  Jon Church: Was here today and is so thankful to Maplewood for the building and the opportunity to send their students here at a reasonable price.

§  Debbie Church: Really excited about some of the elementary parents.  Many are investing in the school.

·       Michal Herrington: all 3 helping with the dinner are young parents.

§  Michal Herrington: Has kids 2-11 grade.  Can't think of any place else that all of her students would like school.

§  Michal Herrington: Appreciates all of the sacrifice from all of the people that volunteers to get the job done.  It's an experiment that just works.

§  Josh Greer: Expressed the change in a child's view towards the school this year.

§  Jim Kjar: Feels this has been an eye opening year and has enjoyed this year, but unfortunately this will be the last year for the Kjar family.  Will not be returning next year.

·       Jennifer Boatright: Understands, and knows that it is not for the wrong reasons.

·       Gina Kjar: Has very much enjoyed this year.

·       Jennifer Boatright: Feels that we are doing a better job of focusing on prayer.

·       Jennifer Boatright: Feels the Holy Spirit in our school and hopes that we do not get overwhelmed on the wrong things.

§  Jennifer Boatright: Appreciates all of the time and effort of the board members and parents.  Appreciates all of the volunteer work that is constantly getting done.  It takes every one of us, and wants to say thank you

§  Lisa Cloud: Last few years has gotten to do teacher evaluations and enjoys the experience.  While most of our teachers are not formally trained in their positions, they do such a wonderful job.

o   Scheduling

§  Is it possible to have a way for everyone to put items in the calendar themselves.

·       Josh Greer: discussed options for a web design that will be discussed in the future.

·      Next meeting:

o   November 15th @6:30

o   December 12th @ 6:30                     

o   Adjourn:

§  Motion to adjourn

·      Josh Greer

·      Second: Carlos Leon

·      Approved

Published Thursday, January 26, 2012 1:15 PM by Josh Greer

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