ACS
Board Meeting Minutes
Oct 24,
2011 6:30 pm
Board
Members present: Jennifer Boatright, Michal Herrington, Josh Greer, Jim Kjar,
Jon Church, Carlos Leon
Interested
Parties: Sal Aquino, Lisa Cloud, Cindy Rieckhoff, Debbie Church, Gaye Hiller,
Gina Kjar
Opening: 40 min
· Open in prayer: Jim Kjar
· Secretary’s Report: Josh Greer
o
Various
grammatical corrections.
o
corrections:
§
Not
a $2700 cost for the last tournament.
·
Should
be $700 for referees.
§
Added
more detail to the section on MSHSAA on concern about parental influence at
public schools.
o
Motion: Approve as corrected above
§
Jon
Church
§
Second:
Michal Herrington
§
Approved
· Treasurer Report: Jim Kjar
o
Many
sponsors for the upcoming 5K run.
§
$2400
so far has been donated.
o
Discussions
on how payments are made to the Boston
fund.
§
Some
are deposited in the general fund for tax purposes.
o
"Negative
expenses" explained:
§
Money
we have received that is not income.
·
Pre-payments
for fine arts.
§
Discussions
on payments for prom.
·
Cindy
Rieckhoff: No money should be available for Prom.
·
Jim
Kjar: Funds are run through the school for tax purposes and family
reimbursements.
o
Mission
Fund on the balance sheet
§
Jim
Kjar: This is for Costa Rica.
o
Year
book
§
Payments
that are shown are for last year, but were paid late.
o
Debbie
Church: Will the deficit that is shown occur every month?
§
Jim
Kjar: No, because of the payments of the books early in the year.
§
Jim
Kjar: Last year the book fees didn't go into the overall profit and loss
·
Michal
Herrington: Why?
o
Jon
Church: Because it is the largest fund and occurs annually.
·
Jim
Kjar: Is trying to get everything on one sheet, per general accounting processes.
§
Josh
Greer: When will the negative be balanced out?
·
Jim
Kjar: Unknown at this time.
·
Jim
Kjar: Most of this is due to changes in the accounting programs. Expenses are in line with previous years.
·
Jennifer
Boatright: What changes can we make to resolve some of these issues?
o
Jon
Church: You can't really. It has to do
when I start receiving income for next year, but are still paying items for the
previous year.
o
Jim
Kjar: Discussed options that would allow us to close the books at the end of
the school year.
§
Michal
Herrington: Discussed the possibility of closing the books at October 1.
o
Motion: to approve
§
Josh
Greer
§
Second:
Jon Church
§
Approved
· Principals Report: Deb/Gaye
o
Church
attendance forms are mostly in.
o
See
you at the pole was a great event.
o
School
Pictures on Friday.
o
Boaters
license course on 11/22
§
Gaye
Hiller: This will be much easier then having to pass the course online.
o
Parent
Teacher conference 11/1.
o
Spring
PTC changed to March 13 due to a basketball tournament change.
o
Sports
scores now online.
o
College
planning night on 11/10 for high school students.
§
Jeff
Backe does a great job.
o
Fund
Raising Dinner:
§
Have
about 213 seats occupied.
§
Need
to hear from about 6 families.
§
Speaker
is from Whitemen AFB.
§
Jesse
Wedemeyer will give alumni presentation.
§
The
lower bid was accepted for the catering.
·
Will
meet with the servers the day before.
·
Menu:
Baked chicken ***....
§
Jon
Church: Who will be doing the printing of the cards and programs
·
Michal:
Office will be handling this
§
Gina
Kjar: How many seats last year
·
Maximum
of 272, but we had about 260 (49 families)
· Stuco Report: Lisa Cloud
o
Wednesday
is the food drive.
o
Friday
will be going to the Rieckhoffs for a hayride.
o
Costa Rica Mission
Trip:
§
11
students, and many more parents.
§
$785.38
earned at a garage sale.
§
May
19-30 (unknown at this time. Waiting to
see best options to save cost on airline)
§
Estimated
$1300 per person, but people may raise their own funds (to reduce excess
fundraising at the school).
o
Service
Project:
§
Asked
the Family Club for suggestions.
§
Will
do some painting and cleaning in the CEL.
o
For
kids not going to the mission trip:
§
Will
be going to East St. Louis,
IL.: Christian Activities Center (CAC)
o
All
vacated officer positions filled
§
Mariah
Wassam, VP
§
Meredith
Crosier, Secratary
o
· Athletic Report: Cindy Rieckhoff
o
Large
funds going into basketball due to low basketball turn out.
§
Need
the funds to pay for referees.
o
Debbie
Church: At what point is it not financially viable to support a sport?
§
Jim
Kjar: Was discussed at the last meeting.
Once you lose a sport it is difficult to bring it back. Will lose families.
o
Cindy
Rieckhoff: Public schools are losing junior high teams as well due to costs.
o
Volleyball
season complete:
§
Took
3rd in nationals
o
Soccer
season complete:
§
Took
first in nationals tournament.
§
One
team filed a complaint against ACS this season.
·
Jefferson City Home
School.
·
Complained
that our boys were too aggressive.
o
Alleged
that Punching and cussing on the field.
·
When
investigated, the details were not consistent.
·
The
coach addressed the team to make sure no bad language was used. Let them know it would not be permitted.
·
We
played the team a second time and no issues occurred.
o
JV
Varsity VB tournament
§
Many
compliments from other coaches about the atmosphere this year.
§
JV
made a little bit of money.
·
JH
tourney was a loss.
·
Can't
control how many people come in the gate.
o
Had
to get new nets for the soccer goals at Maplewood.
§
We
need to increase the size of the field.
·
Waiting
on direction of the church for future building.
o
Basketball
§
No
girls JH due to numbers.
§
Regionals
moved a week out.
·
Will
overlap with Girls Soccer .
·
Brad
Collier is aware of the issue and will work around it.
§
Season
starts 11/29
·
Some
events will have to be dropped after this date to avoid more than 4 events per
week.
·
Coaches
have been made aware of this.
§
JH
boys basketball
·
Issue
with a tournament that will cause us to go more than 4 events per week.
·
January
9-14
o
4
day tournament
o
1
additional away game that week.
§
Requesting
that the board allow for an exception to the 4 event per week limit.
§
Josh
Greer: Suggests we drop the away game to avoid the conflict.
·
Cindy
Rieckhoff: Concerned we will lose the varsity game as well.
o
Josh:
Feels bad about this, but feels that too many exceptions have already been
made. This is asking too much out of
these boys this week.
o
Jennifer
Boatright: Recommends rescheduling the game, but if it can't be done, then it
should be cancelled.
§
Cindy
Rieckhoff: Game can not be rescheduled.
o
Cindy
Rieckhoff: Some parents have asked why they pay the same amount between
teams. Some have more games than others.
·
Jon
Church: Curious how players are being pulled from the junior high squad.
o
Doesn't
feel that the pulling is causing us to lose a team.
o
Concerned
about a comment that a coach made that if there aren't enough to fill a varsity
squad that "he will be pulling students from Junior High".
o
Sal
Aquino: Feels that no player, 8th and below should play on varsity.
·
Debbie
Church: Why does basketball season last so long
o
Jennifer
Boatright: Because of Christmas break and holidays.
o
Cindy
Rieckhoff: Christmas break practices are not mandatory.
·
Jennifer
Boatright: Feels that there are a lot of people saying there are issues with
coaches. People are not addressing them
with the coaches. When addressed, there
doesn't appear to be a problem. People
involved need to be the ones addressing the issues.
·
Debbie
Church: Expressed concern about the practices over Christmas.
o
Cindy
Rieckhoff: The families involved do not have a problem and it does not set a precedent. Also is not mandatory.
o
Athletic
banquet is tomorrow night.
§
Issue
with the letters. They came in black and
gold. Sent back and replacements will
not be back in time.
§
What
to do about spaghetti straps?
·
Who
should enforce this?
·
Gaye
Hiller: Should be the coaches.
·
Gina
Kjar: A "One Call" should go out.
·
Jennifer
Boatright: It should go out to the entire school.
· Open Discussion: 30 min
o
Nothing
to discuss
Old
Business: 30 min
· IRS update
o
Letters
for assistance were delivered to:
§
Vicky
Hartzler
§
Liberty Council
o
We
looked at the IRS instructions, a religious school, or a school that is
associated with a church does not have to file.
§
They
are saying we need to, which is contradictory.
o
Also
talked about getting a tax lawyer.
o
Our
tax exempt status has been revoked, but could be reinstated retroactively.
· Audit books-is everything
current?
o
Some
action items are pending
New
Business: 30 min
· ACS positives-Focus on what’s
good
o
Each
board member and parents present if they would like gave a positive about our
school or admin or student body etc. Something
positive that you are thankful for as we go into the Thanksgiving Season.
§
Jennifer
Boatright: Time to focus on the positives.
§
Jennifer
Boatright: Feels that the kids are interacting more this year with her and
other adults with smiles and good attitudes.
§
Debbie
Church: Has seen great rapport with all ages.
Partner day is going well.
§
Gaye
Hiller: Was so thankful during volleyball season that so much work was done by
the parents.
§
Cindy
Rieckhoff: JV tournament was just a great time between parents and
players. Very thankful for that
experience.
§
Jon
Church: Talking about teachers assistants, before school started, one did not
want to do it. But has since stated that
they very much enjoy the experience.
§
Jon
Church: Talked to a coach from Parkview.
Expressed that it was very much worth the trip because of our attitude
and provided a competitive environment.
§
Carlos
Leon: The meetings are now ending at a decent hour.
§
Jon
Church: Was here today and is so thankful to Maplewood for the building and the
opportunity to send their students here at a reasonable price.
§
Debbie
Church: Really excited about some of the elementary parents. Many are investing in the school.
·
Michal
Herrington: all 3 helping with the dinner are young parents.
§
Michal
Herrington: Has kids 2-11 grade. Can't
think of any place else that all of her students would like school.
§
Michal
Herrington: Appreciates all of the sacrifice from all of the people that
volunteers to get the job done. It's an
experiment that just works.
§
Josh
Greer: Expressed the change in a child's view towards the school this year.
§
Jim
Kjar: Feels this has been an eye opening year and has enjoyed this year, but unfortunately
this will be the last year for the Kjar family.
Will not be returning next year.
·
Jennifer
Boatright: Understands, and knows that it is not for the wrong reasons.
·
Gina
Kjar: Has very much enjoyed this year.
·
Jennifer
Boatright: Feels that we are doing a better job of focusing on prayer.
·
Jennifer
Boatright: Feels the Holy Spirit in our school and hopes that we do not get overwhelmed
on the wrong things.
§
Jennifer
Boatright: Appreciates all of the time and effort of the board members and
parents. Appreciates all of the
volunteer work that is constantly getting done.
It takes every one of us, and wants to say thank you
§
Lisa
Cloud: Last few years has gotten to do teacher evaluations and enjoys the
experience. While most of our teachers
are not formally trained in their positions, they do such a wonderful job.
o
Scheduling
§
Is
it possible to have a way for everyone to put items in the calendar themselves.
·
Josh
Greer: discussed options for a web design that will be discussed in the future.
· Next meeting:
o
November
15th @6:30
o
December
12th @ 6:30
o
Adjourn:
§
Motion to adjourn
· Josh Greer
· Second: Carlos Leon
· Approved