Applewood Christian School

• Opening: 30 min
• Open in prayer:   Carlos Leon
• Secretary’s Report: Josh Greer
• Correction: 2012 student count 89 students (not 98)
• Various spelling and grammatical errors.
• Various incorrect last names (first names correct)
• Motion To Approve
• Carlos Leon
• Second: Jon Church
• Approved
• Note: Minutes still need to be posted to the web site.
• Treasurer Report: Jon Church
• Some teacher's salaries are still pending.
• Over on telephone this year.
• Possibly more fees included
• More parents have been called from school.
• Graduation costs still pending.
• Available cash flow is fluctuating and is on the low side, historically
• Michal Herrington: Where is the 8th grade fundraiser money in the budget?
• Some of the money is in their own account.  These were items that are not tax deductable and therefore never came through the school.
• Jim Kjar: Where does the expense go?
• Jon Church: It will zero out when it is written?
• Michal Herrington: Does this open up a possible mishandling?
• Jennifer Boatright: It does if it is not handled correctly on the committee side.
• Jim Kjar: Total income for the year needs to be reduced because of the 8th grade fundraiser.
• Jon Church: That is correct
• Josh Greer: This would also adjust cash flow?
• Jon: No
• Jim Kjar: So we were in the hole by around $5500 in 2010-2011
• Jon Church: Nearly $3000 of this was caused by the extra week at the beginning of the year.
• Motion to approve
• Josh Greer
• Second: Jim Kjar
• Approved
• Paula Crosier: Has the door been closed on raising the tuition.  If families are in agreement at the town hall meeting, can it be raised?
• Jennifer Boatright: The consensus was that it was not good practice to raise tuition after we asked people to commit to the upcoming year.  We will be talking about giving people options to donate additional funds to cover some of the costs.
• Paula Crosier: Wants to hear from the board a plan to get a balanced budget.
• Jennifer Boatright: Advised that this is discussed in open discussion.
• Principals Report: Michal/Deb
• Various student testing has taken place to determine student placement.
• 89 students, 1 course select.
• 1 replacement teacher has withdrawn for personal reasons.
• Possible candidate for kindergarten.
• Possible candidate for first grade, and possible some other loose end classes.
• Saxon 8/7, no current candidate
• Possible student assistant help
• Possibly pay a student to teach?
• Some advanced classes have no prospects.
• Middle grades could be adjusted to cover some classes
• No options for the upper classes.
• Michal Herrington: Possible option for self taught curriculum
• Teaching Textbooks
• Jennifer Boatright: How many advanced math students?
• Debbie Church: 4 or 5
• Jennifer Boatright: are they self motivated?
• Debbie Church: Still would need a proctor.
• Jennifer Boatright: If we require a class to graduation, we must provide an option.
• Debbie Church: Chemistry may not be required, but advanced math is.
• Jennifer Boatright: Is there any chance Marjie Wester would come back and teach this class?
• Debbie Church: Could ask again.
• Jim Kjar: Concerned that the students will not be ready for Algebra 1/2.
• Debbie Church: Need to discuss if we still need to offer Saxon 8/7 and Algebra 1/2 since they are both very similar.
• Various discussion about moving some students up/down to fill the math classes properly
• Jon Church: What can the board do to help fill some of the open positions
• Jennifer Boatright: Announcements in the church
• Jennifer Boatright: Not that we should not be concerned, but this issue arises every year.
• Debbie Church: No new families this coming year except kindergarten.
• Jennifer Boatright: We need to be in prayer for our teacher positions.
• Michal Herrington: Perhaps we could ask Steve Triplett if he knows of anyone.
• Jennifer Boatright: We want to make sure we don't just "fill" the positions, but rather fill them with Christian teachers

• Open Discussion: 30 min
• Paula Crosier: What plans do we have for fixing the budget so that it is not in the red
• Jennifer Boatright: If we raise the tuition by $5 a student, we would be in the black
• Jennifer Boatright: If we raise the family surcharge we would still be in the red.
• Jennifer Boatright: It was mentioned doing a percentage increase
• Jennifer Boatright: Since most of our income goes to teacher’s salaries, there is not much left to cut.
• Paula Crosier: We could make some hard decisions, but nobody wants to go back to that.
• Jennifer Boatright: We are proposing changing the coupons to let people know we need additional funds and reevaluate in the middle of the year to possibly petition the family club.
• Paula Crosier: But these are all "gifts" that we hope we get.  It is not biblical to be spending what we do not have.  The school board would be getting an F in her class because of this.  The problem is, the school has "kicked the can down the road".  Nobody wants to raise tuition but it needs to be done.
• Jim Kjar: But it is also not biblical to raise the tuition after we have asked families and teachers to commit to the upcoming year.  It will be increased in the future.
• Jim Kjar: We do have money in savings, so we are not borrowing money.
• Paula Crosier: That is fine, but we have been having the same argument for the last several years.
• Jim Kjar: It is going to be addressed at the town hall meeting.  Families need to know what they are committing to.
• Terry Wassam: We need to look at the budget for the next year, right now.
• Jennifer Boatright: That proposal to add the family surcharge didn't go over well, but it is also not biblical to not make the hard decisions.
• Terry Wassam: In the coupon where you allow people to give extra, is that going to be a tax deduction?
• Jennifer Boatright: Yes, anything you are giving extra that you are not receiving anything from, it would be a tax deduction.
• Terry Wassam: But can it be on the same coupon?
• Jon Church: Will not be separated out unless each one time donation was in excess of $200
• Jennifer Boatright: Gay can separate the values out so that anyone could get a receipt if they needed.
• Jim Kjar: Is concerned that a designated donation may not be tax deductable.
• Carlos Leon: We need something that people could commit to.
• Terry Wassam: This could be used for planning purposes.
• Jim Kjar: Would this make Paula more comfortable?
• Paula Crosier: Never counts on promised money.
• Debbie Church: If we announce that $5 per student will get us in the black, people may be more likely to donate.
• Jennifer Boatright: To answer Paula's concern, we will be raising tuition in 2012.
• Carlos Leon: Asking about accountability in the books
• Jennifer Boatright: Will be discussed in new business.

• Old Business: 35 min
• tuition coupons
• Jennifer Boatright: We need to know if people can write the same check on the same coupon and still be tax deductable.
• Jennifer Boatright: Gave an example that shows it has been done by other groups (Focus on the family).
• town hall meeting-on track?
• Debbie Church: Have we checked with Maplewood to make sure the dates are available?
• Jennifer Boatright: Will call Tammy.
• Tuesday August 23
• Michal Herrington: Will the discussion just include tuition increases?
• Adam Cormican: It should be an open discussion.
• Carlos Leon: But there should be an agenda.
• Jim Kjar: We should ask for agenda items before the meeting to they can be planned around.
• Jennifer Boatright: Still allow for a small open session, but limit long discussions.
• Jon Kjar: Allow opportunity for encouragement
• Adam Cormican: The last town hall got way off track.
• Michal Herrington: We need to be able to say "This is the last question".  This is what other groups do.

• New Business: 40 min
• Budget audit-due July
• How did we do it last time
• Jon: Discussed how Carlos' brother looked at them last time; mainly using QuickBooks.
• Jennifer Boatright: Do we need to ask Carlos' brother to do it again?
• Jon Church: Suggested using a local source to review the data
• Jennifer Boatright: But Carlos's brother works with not for profit groups and may find something we need to know.
• Jennifer Boatright: Asked Carlos Leon to ask his brother for assistance again.
• Jim Kjar: Suggests giving him access to our online records viewing.
• office supplies tracking
• Jennifer Boatright: Because our budget is so tight, suggests better tracking on things that may go over without prior knowledge
• Jennifer Boatright: Basically anyone who has the ability to buy things when they need them, they need to be aware and be held accountable for what is being purchasing.
• Nobody is being accused, but it can cause us to go further out of budgetary control.
• Jon Church: Could give Gay a statement of where we are at given times.
• Jon Church: We could also give a gift card (scrip card) for these items and allow her to manage the money as needed.
• Jon Church: Might be an issue if the card is lost.
• Jon Church: Will see if this process would be OK with Gay.
• Then we will determine how much should be given at each time.
• Jennifer Boatright: Either way, we need a process to maintain accountability.
• Elections
• Jennifer Boatright: Are we prepared to elect officers tonight or do we want to take a month to pray about it.
• Josh Greer: Not ready at this time.
• Jenifer Boatright: It will be discussed in the July Meeting.
• Paula Crosier: Asked about the administration changes in the next year
• Jennifer Boatright: This will be discussed tonight in executive session
• Terry Wassam: Would like to recognize the new board member
• Jennifer Boatright: The Board would like to welcome Michal Herrington.

• Next meeting:
• July 25 @ 6:30
• Tentatively, the following Meeting will be August 22 @ 6:30

• Adjourn:
• Motion to adjourn
• Jon Church
• Second: Michal Herrington

Approved