ACS Board Mtg. Agenda
Mar. 28, 2011
Board Present: Jennifer Boatright, Adam Cormican, Carlos Leon, Josh Greer, Jon Church, Jim Kjar, Sandy Wedemeyer
Interested Parties: Michal Herrington, Pam Breid, Jacinda Wassam, Terry Wassam, Sal Aquino, Lorna Sparks, Paula Crosier, Flint Walton, Rusty Wedemeyer, Bill Lansing, Darla Lansing
- Opening: 45 min
- Open in prayer: Jim Kjar
- Secretary’s Report: Josh Greer
- Motion: To approve
- Jon Church
- Second: Adam Cormican
- Approved
- Action Josh Greer
- Begin posting the approved minutes to the web
- Treasurer Report: Jon Church
- Not much has changed
- Debbie Church: Caught a discrepancy with a teacher's pay, but it is currently being corrected.
- Budget based on a larger amount of students than we currently are supporting.
- Should end the year with at least $2,700
- A late book fund fee was paid recently
- A couple of families are over, but not severely. Jon will be following up with these families.
- Jon Church to provide an initial 2011-12 budget prepared for next months meeting.
- Motion to approve
- Carlos Leon
- Second: Josh Greer
- Approved
- Family involvement/parent jobs - Lorna Sparks
- Update on the status of family jobs
- Explained the "point system"
- All families have their points
- Feels things are going great. Families are stepping up and getting jobs filled.
- Feels posting jobs at the pool party helped.
- Still have jobs that need to be filled.
- 3 jobs filled
- Spring sports banquet
- 2 Drama production jobs
- Needs to talk to Dharma Leon to see if she wants them filled.
- Paula Crosier: Do we need to "up" the point requirement?
- Are there families that are still doing too much?
- Lorna Sparks: Is hard to replace some of the families
- Lorna Sparks: Some of the families have both spouses doing multiple high-point jobs.
- Paula Crosier: If a family with many points volunteers, we should tell them thank you but allow someone else with a little amount of points to fill these jobs.
- Debbie Church: But in this case (an example discussed) the job had been posted for some time and nobody filled the position.
- Paula Crosier: Discussions on photographers. We need multiple photographers for each event, so events aren't missed. We need to stop leaning on the Youngs for these kinds of things.
- Paula Crosier: Need jobs for sporting banquets.
- Jennifer Boatright: There was a flier at the kickoff. If someone signed up later, does anyone ever follow up with this person on details, when these events come up.
- Lorna Sparks: Feels this is her job.
- Debbie Church: Works better when done in the office.
- Lorna Sparks: suggests that people only email at the school so they are in one place.
- Jim Kjar: Would it be possible to raise the points versus high school and junior high, due to the differing requirements?
- Jon Church: Explained that the point system is there to keep people involved. If people have been here for a while and still only have the bare minimum number of points, then perhaps they are not the best fit for Applewood.
- Lorna Sparks: Currently the junior high families are not as active.
- Jim Kjar: Perhaps this is the wake-up call that families need to do more.
- Debbie Church: will revamp the point system over the summer.
- Lorna Sparks: Will need to have it before June to have it ready for August.
- Jennifer Boatright: Have this available for the May 2011 meeting.
- Lorna Sparks: Was encouraged by the new elementary families who are eager to fill positions.
- Principals' Report
- See attachment
- Talent show went very well
- Overseen by Amber Harshner
- Kindergarten Graduation
- Graduation
- Supplies have been ordered
- Calendar (next school year)
- Change the schedule to keep parent teacher conference from being too close to the fundraiser.
- February shows a "refresh day" again
- Adam Cormican: Possibly overlap with the basketball tournament.
- Michal Herrington: But scheduling it with the end of the quarter works as well
- Debbie Church: Move to Monday the 5th of March
- Senior's last day would be May 2
- Last day of school would be May 11
- Graduation possibly May 5
- Asking juniors to pick a prom date.
- Motion to approve
- Jon Church
- Second: Jim Kjar
- Approved
- Jennifer Boatright: Asked Bill Lansing to go ahead and schedule the sports banquet dates.
- Room capacity
- in the CEL, there are 2 classrooms that will never be able to go above 6, the rest are 8
- Adam Cormican: What do we do if we need the space for some of the larger classes.
- reducing shelves and always keeping at least one or two classes of 6
- ROC: room 203 will fit 6
- 2 rooms that can fit 10
- Jennifer Boatright: have you considered using the middle cafeteria
- Debbie Church: the noise is distracting
- Jon Church: asked about the rooms upstairs in the CEL
- Debbie Church: Out of consideration for Pastor Eddie, we should not.
- Flint Walton: You can't have elementary in rooms with no windows, per fire code. NFPA (101 life safety code) regulations discuss the requirements.
- Jim Kjar: Wonders what our insurance states.
- Action: Flint to investigate the regulations and present to the board.
- Sherriff's office report
- Still trying to get a picture of the person making calls to the school.
- No recent calls
- Athletic Report - Bill Lansing
- Can now finish the schedule, with the school calendar approved
- CFS and Springfield tournament is scheduled.
- Surveys have been compiled
- Only 10 responses
- Comments directed to a specific person will be given.
- Will try to limit the long trips going forward based on comments
- Basketball surveys are out as well.
- Ladies soccer is active.
- Paula Crosier: questions that the surveys could be given at the banquet to be handled that night. May get more response.
- Paula Crosier: Couldn't we order the trophies early
- Some coaches give different awards.
- April meeting is not set.
- Financial Report (see attachment)
- Debbie Church: Is basketball our largest sport?
- Bill Lansing: Fall sports seems to be the largest
- Debbie Church: Basketball seems to spend more money than the other sports.
- Paula Crosier: Cost of the referees are more for basketball because of the quantity
- Terry Wassam: uniforms rotate at different rates for different sports. This can make it appear that certain sports are more expensive than others.
- Debbie Church: asked if a majority has asked that we reduce trips why are we still doing the longer trips?
- Bill Lansing: It wasn't the majority, and it will be decided by the committee
- Darla Lansing: The Springfield team was agreed for every other year.
- Family Club
- ending balance $6,447.89
- Ordered "scrip" cards (fundraiser)
- prepaid cards for retail
- is used just like a gift card
- is perpetual
- families will be spending money they are already spending.
- Scrip Card meeting April 6th
- Old Business: 25 min
- Senior Trip document-Paula/Sandy
- Nothing to report
- Senior plan night is scheduled for April 4
- Please provide information before then.
- Still questions on whether it is required or not for the students to work the lunch program.
- Jennifer Boatright: Suggests asking other families to be involved in the discussion.
- New Business: 25 min
- Maintenance agreement copier-$750
- Adam Cormican: questions the cost. Not what we originally agreed to.
- The family club is not going to pay the amount this year.
- Debbie Church: Maplewood is using copies, but is keeping a record of the usage.
- Michal Herrington: using about 3 toner cartridges a year.
- $600 for new toner
- $180 for refill
- Action: Josh Call Gay to get printer history.
- High school planning night-select grad date?
- Reimbursement for mileage-Fine Arts competition
- teacher does not have a child in this event.
- teacher has not requested this reimbursement
- Paula Crosier: Can we do it like a sporting event and have the kids’ families pitch in and pay for gas?
- Agrees to pay gas money for trips without kids
- Financial reports
- Asked for quarterly reports
- Athletic to report monthly due to the sum of money.
- Next meeting:
- Adjourn:
- Motion
- Josh Greer
- Second: Jon Church
- Approved