ACS Board Mtg. Minutes
January 24, 2011
Board Present: Jennifer Boatright, Josh Greer, Adam Cormican, Carlos Leon, Jon Church, Sandy Wedemeyer
Interested Parties: Scott Young, Paula Crosier, Bill Lansing, Jim Nevils, Lisa Cloud, Sal Aquino, Carie Aquino, Jacinda Wassam, Darla Lansing, Michael Herrington, Debbie Church, Gina Kjar
- Opening: 35 min
- Open in prayer: Adam Cormican
- Athletic Report:
- Balance: $6,845.50
- Income: $1,122.10
- Expenses: $925.62
- Secretary’s Report: Josh Greer
- Motion: to accept with grammatical changes
- Jon Church
- Second: Carlos Leon
- Approved
- Treasurer's Report: Jon Church
- Will go over budget on teacher’s salaries
- By $4000
- Covered by Fundraiser, fine arts budget, & rent (currently under budget)
- One Call went down.
- Motion to approve:
- Adam Cormican
- Second: Sandy Wedemeyer
- Approved
- Principals' Report:
- Sherriff’s report
- Pursuing a picture of the subject
- No new calls have been received by the school
- Inventory
- Need to add refrigerators
- Copy of serial number and description
- Academic Competition
- April 15
- Same day as spring production
- Working with Dharma on the overlap in schedules
- There is a small charge
- 9 students interested
- Talent Show
- March 19
- Meeting Wednesday morning to iron out details.
- “Slush Fund”
- $200 in the Fall
- $300 in the Spring
- Working with upper classmen to prepare for the next year.
- End of the year teacher lunch
- Discussion on where this money would come from this year
- Josh Greer: where would this come from in the budget
- Jon Church: The fundraiser and the rent
- Budgeted for more students
- Josh Greer: But if we have less students we have less income, so we can’t count that.
- Josh Greer: Do we have the money somewhere?
- Motion: Use the current unbudgeted excess funds to apply to the $300 in the spring and the extra $58 for teachers training.
- Josh Greer
- Second: Jim Kjar
- Approved
- Aspergers Training
- Conference Feb 24
- Gina Kjar & Melissa Bussey
- $358 total cost
- 2 students currently diagnosed with this disease.
- Bob Shane
- Now has high speed internet
- Communication issues will be reduced.
- Snow Days
- No known issues.
- Received a nice thank you note that we took safety as our first priority.
- Jennifer Boatright: Do all teachers have access?
- Debbie: 1 teacher does not have internet.
- New intent letters
- 25 families yes (46 kids)
- Need 19-20 families
- 1 family will be a no
- McCray (teacher and possible family)
- Robbins (teacher)
- 11 teachers yes
- 11 teachers unsure
- Needed by February 2 for budgetary purposes
- Rotary club donated $450
- Michal Herrington and Mindy Rehmer worked on a proposal for literary packets
- Author studies
- Things that can go home and come back
- Not consumables
- Jan 10th
- Mariah Wassam, Jacob Wassam and Debbie Church
- Went to Rotary club meeting
- Suggestions from people in the group that we need to be more involved in other local programs
- Many compliments.
- Winter Bash – Possible Lock-in
- Pfannenstiel family heading it up
- February 19 (pending Maplewood approval)
- Grades 7-8
- Some parents expressed concern about a lock-in for this age group.
- Student council quarterly: Lisa Cloud
- Lock-In
- Appreciates the parents' help
- “ACS Dance Crew” – Senior Event
- Other various items on the calendar
- Would like to go on an event on May 12-16
- Would need to change the Soccer awards. (possibly May 9)
- Would miss the last day of school
- Hoping to keep the budget low.
- Hoping to be funded from existing fundraisers.
- Mentoring Program
- Each high school and junior high class is pairing up with one another
- Doing this for and which each other.
- Gave $400 to Nathan Church for mission trip to Africa
- Balance: $2827.35
- Jacinda Wassam:
- Do we have to do the lock-in?
- Can it just be a late evening?
- Lisa Cloud: Will suggest it.
- Need to hype the pie in the face.
- Little interest at this point
- Boston Trip: Jennifer Boatright
- Balance: $1,638.94
- Various donations have been given
- Beginning: $38.94
- 21 people going
- Travel and lodging unsure
- Various fundraisers still pending
- Open Discussion: 30 min
- Debbie Church
- STAND is changing how they function
- Different funding
- Small group just within Smith Cotton
- Chamber of commerce developing a program
- March will do training
- September to April of next school year, doing a program each month.
- Will be here Friday morning to discuss more
- Snow days and sports activities
- Questions about days when school was cancelled how to handle evening sports event
- Consensus from previous meeting that decision had to be made by noon.
- Deacons of Maplewood discussed us practicing on days we called school off
- They did not tell us not to practice, but advised us to be cautious.
- Asked about legal issues to Jim Kjar.
- No, because families drive independently
- However, we could still be named in a suit of an accident occurred.
- Sandy Wedemeyer: Not comfortable about having practice when we cancel school.
- Jim Kjar: Roads are different in the evening than the morning.
- Scott Young: Still up to parents to make the decision
- Paula Crosier: School is mandatory and practice is not.
- Bill Lansing: researched other schools and their policy
- 6 schools polled
- Most cancel games when school is cancelled.
- Gave an example from one school of a fatality occurred in the past when an exception was made.
- Bill Lansing: Feels it should be a school policy and not up to the athletic committee.
- Paula Crosier: Do we make a decision about home and away games both
- Scott Young: Why can’t we make the decision at noon.
- Bill Lansing: The policy needs to be written intelligently to cover for things outside of weather.
- Gina Kjar: Another problem with not having a policy across the board is we may have families that live far away from the school and would not be able to fill a team.
- Jim Nevils: Suggest we form a committee
- Adam Cormican: In this case doesn’t feel that school should have been cancelled on that Friday. When this occurs it punishes the sports program that has different conditions that evening
- Jennifer Boatright: It is difficult to make one policy with all of the extreme conditions.
- Darla Lansing: Feels that the kids will feel the pressure if the choice is up to their parents to decide if they go.
- Bill Lansing: Is a nightmare to reschedule games, but would rather be safe. Feels we should look at what the other schools are doing.
- Scott Young: Lost in why you do not want to make a second decision at noon.
- Various disagreements about what it takes to reschedule games between Scott Young and Bill Lansing
- Michal: Who would make the final decision at noon?
- Bill Lansing: Not comfortable making that decision.
- Darla Lansing: It is not an easy decision to reschedule games, but also not easy to please the families
- Debbie Church: Whatever policy is developed needs to include Tuesday and Thursday.
- Jacinda Wassam: Feels one person needs to make the decisions whether it is school, sports, etc.
- Bill Lansing: Asking the school board to back his decision until a policy is deployed.
- Jennifer Boatright: You are the athletic director, you have the authority to make that decision
- Darla Lansing: But you guys need to back him up.
- Darla Lansing: Are you OK with making a decision at noon (to Bill Lansing)
- Bill Lansing: No, would rather cancel if school is cancelled
- Darla Lansing: If you made it by noon, is that enough time for everyone to plan around
- Jennifer Boatright: This should be enough time.
- Jim Kjar: Doesn’t feel that he has enough time to manage talking to all of the families because most of the coaches have full time jobs.
- Bill Lansing: wants to make the decision based on school cancellation. For Tuesday and Thursday will make a decision by noon.
- Adam Cormican: Is there a current policy?
- Jennifer Boatright: No, the athletic director makes the final decision.
- Jennifer Boatright: Is OK with Bill making the final decision for now.
- Jennifer Boatright: Asking for volunteers to form a committee
- Scott Young: needing guidance for soccer practice
- Jennifer Boatright: Sees it different because the conditions are different in the winter than in the spring; with regards to driving conditions.
- Paula Crosier: Concerned about the investment coaches have made when their players haven’t touched a ball in a week.
- Paula Crosier: Asking why the coaches can’t make the call themselves
- Jennifer Boatright: No, we would have too many differing opinions on when to cancel
- Darla Lansing: this is why we have a non-coach on the athletic committee
- Carie Aquino: Feels we need to make a safer decision, because the kids feel the pressure.
- Darla Lansing: One of the comments on the surveys mentions that we sometimes make sports more important the school.
- Pam Young: With school, we have the option to home school on a day when we cancel. We don’t have this option for sports.
- Gina Kjar: Heard “we were punishing some players” when others couldn’t make it. It shouldn’t be considered a punishment when we are leaning to the greater safety (gave examples of car seats and motorcycle helmets). We are growing and are growing more diverse.
- Paula Crosier: But the option should always be that you don’t go if you don’t feel comfortable.
- Darla Lansing: But the players feel the pressure
- Paula Crosier: but they need to work through the pressure
- Debbie Church: It needs to lean towards safety.
- Jennifer Boatright: Bill still makes the final call. Either in the morning, but no later than noon. Will make the call either way.
- Practices are different
- Debbie Church: But we still need some consistency
- Who would make the decision
- Paula Crosier: Should the coaches make the decision
- Darla Lansing: Feels that might be a conflict.
- Jim Kjar: Is comfortable making the decision as a coach.
- Michal Herrington: But we need to check with Maplewood first
- Bill Lansing: Does Maplewood have a policy against practices when we cancel school.
- Jennifer Boatright: No, but they suggest it.
- Jennifer Boatright: 4 inches or less is ok. More than 4 inches and the plow will come. The plow can’t clear if cars are on the parking lot.
- Bill Lansing to tell the coaches they are making the decisions about practices but to reiterate the 4” mark and not having practice until the parking lot is clear.
- Surveys
- Darla is still proofing Bill’s results of the survey.
- Will be out by Wednesday (1/26/2011)
- Old Business: 25 min
- Costa Rica financial
- Financial breakdown of last year’s group.
- Explanation on “Hannah’s loan”
- Not a loan, but rather her cash was missed when they made plans.
- A detailed notebook will be given to Lisa Cloud.
- Maplewood is taking a group the end of February.
- Maplewood will be locking the garage
- Too many “donations” being left in the garage
- New Business: 25 min
- Next meeting:
- Adjourn:
- Motion to adjourn:
- Jon Church
- Second: Carlos Leon
- Approved